Research and Outreach Project Coordinator

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

This is a part-time, term position at 20% FTE (7 hours per week) with possibility of extension. Salary indicated above will be prorated accordingly.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Work is performed within authorized prescribed limits and/or approved plans. The Project Coordinator exercises independent judgment in selecting and interpreting information and reconciling deviations from standards methods. Job tasks are governed generally by broad instructions, objectives and policies, usually involving frequently changing conditions and priorities. High level of tact and discretion is required in handling confidential and sensitive information and dealing with a wide range of internal and external contacts including artists, guest curators, visiting lecturers as well as other institutions, businesses and diverse cultural groups. Errors in judgment could lead to inaccuracies in correspondence, reports and records, cause delays, and could have a negative impact on cluster finances and projects as well as the reputation of the University.


Supervision Received

Receives direction from Queer Centre for Radical Praxis co-leads and other lead members of the Research Cluster team. Receives direction from the GRSJ Administrator regarding budget and personnel matters. Works under limited supervision and expected to perform most duties independently. Considerable initiative and decision making is expected within established policy and procedural guidelines.

• Training in office procedures and administrative practices. Post-secondary degree in a relevant discipline is preferred (sexuality studies, gender studies, etc.).
• Experience working in an arts research organization in a position with administrative, program or event coordination responsibilities.
• Familiarity with UBC campus and financial systems is an asset.
• Knowledge of queer and trans studies.
• Outstanding and demonstrable written and verbal communication skills.
• Ability to compose correspondence, emails, assist with reports and presentations, and other written materials using clear concise business English.
• Ability to create and maintain organized records and filing systems.
• Ability to maintain accuracy and attention to detail, including while working under deadlines and with interruptions.
• Ability to work effectively independently with limited supervision and in a team environment.
• Ability to use MS Office (Word, Excel, PowerPoint) and Adobe Acrobat at an intermediate level.
• Ability to use Adobe software (Photoshop, Illustrator, InDesign, Premiere) at a basic level.
• Ability to perform word processing at 55 words per minute.
• Ability to prioritize and work effectively under pressure to meet deadlines.
• Ability to effectively manage multiple tasks and priorities.
• Ability to develop and maintain cooperative and productive working relationships.
• Ability to deal with a diversity of people in a calm, courteous, and effective manner.
• Ability to exercise tact and discretion.
• Ability to analyze programs, identify key information and issues, and effectively resolve.
• Ability to understand and apply policies, procedures, and instructions.
• Ability to exercise sound judgment.
• Ability to operate the normal range of office equipment.
• Ability to work flexible hours when needed.
• Serving It Right certification is an asset.