Event Specialist II

Event Planning & Management Plan, coordinate, and execute a variety of corporate events, including executive meetings, customer and partner events, and other special programs. Partner with stakeholders to define event objectives, scope, timelines, budgets, and success metrics. Manage all event logistics, including venue sourcing, catering, audiovisual services, transportation, lodging, signage, registration, and meeting materials. Coordinate with vendors and negotiate contracts to ensure quality service and cost-effective solutions. Develop detailed project plans, production schedules, and event run-of-show documents. Manage event budgets, purchase orders, invoices, and expense reconciliation. Oversee onsite event execution, troubleshoot issues, and ensure an exceptional attendee experience. Conduct post-event evaluations and recommend process improvements based on feedback and performance metrics. Maintain event documentation, planning templates, and standard operating procedures. Administrative Support Backup Provide backup administrative support to Workplace Services department leadership and team members, including: o manage calendars, schedule meetings, coordinate conference rooms, and arrange virtual meeting logistics; o prepare correspondence, presentations, reports, meeting agendas, maintain department files, records, and shared documentation; o support general department and office activities, including managing and processing expense reports, purchase order requests, and invoices while ensuring compliance with company policies; o coordinate onboarding activities and administrative support for new team members; o manage and order office supplies and support day-to-day in-office operational needs; o support ad hoc departmental initiatives, special projects, and process improvement efforts. 2-4 years of experience in corporate event planning, administrative support, or a related role. Bachelor's degree in Event Management, Hospitality, Business Administration, Communications, Marketing, or a related field, or equivalent professional experience. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams). Experience with various software programs such as Concur and Cvent. Experience working in a corporate or global business environment. Experience managing budgets, invoices, and vendor relationships.