Business Services Specialist - Accounts Payable

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Quick Summary

Key Responsibilities

Review and approve documentation submitted through the e-procurement system (PAW), including invoices against purchase orders, contracts and payment requests.

Requirements Summary

High School diploma or GED. Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.

Technical Tools

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Department:	Financial Services
Position Overview:	The Business Services Accounts Payable Specialist, under the direct supervision of the Manager of Business Services, primarily supports the accounts payable function, which includes reviewing documentation, entering payments into the online system and communicating with campus partners to ensure that payments adhere to UMBC and State of Maryland policies.
Why Work at UMBC?	UMBC offers competitive compensation. This role starts at $24.93 per hour and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available. What is it like to work at UMBC? Check out Glassdoor or Indeed. For 16 years in a row UMBC has been recognized as a Great College to Work For!
Telework:	A hybrid telework schedule may be available.
Responsibilities:	Review and approve documentation submitted through the e-procurement system (PAW), including invoices against purchase orders, contracts and payment requests. Ensure that the related information is accurate and complete, and that the payments are appropriate in accordance with UMBC and State of Maryland policies, and then upload the documentation to the State of Maryland. Review and resolve items on the RStars daily error report. Work with State Auditors to resolve discrepancies with documentation, vendor addresses, wires and other banking service issues. Work with vendors to reconcile outstanding invoice statements and facilitate payments with departments. Provide customer support and training on a wide number of issues, such as the PAW system, policies and procedures.
Required Minimum Qualifications:	High School diploma or GED. Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work. Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience. Excellent customer service and interpersonal skills. High-level ability to analyze and problem solve.
Preferred Qualifications:	Bachelor's degree At least five years performing similar functions using PeopleSoft, e-procurement system, RStars
Background Screening Statement:	A background check will be required.
Special Instructions to Applicants:	Upload a cover letter and a resume.
Closing Date:	Open Until Filled
Benefits:	UMBC offers a rich benefits package including the following for nonexempt regular employees. Generous Leave which includes accruing the following for full time positions: 14 Days of Annual Leave (increases with years of service) 15 Days of Sick Leave 15 Holidays 3 Personal Days Tuition Remission: 8 credit hours per semester Tuition remission at UMBC for eligible dependents after two years of FT employment Additional Benefits: Life and disability insurance Retirement/Pension plan Professional development opportunities Wellness opportunities & Much more Benefits offered align with type (Regular, Contingent II, etc.) of position.
Salary:	Pay Range 11 (minimum: $24.93 to maximum: $31.49 per hour) based on the University System of Maryland (USM) Pay Program. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range. The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
Hours:	Full-time
Type:	Regular
FLSA Status:	Nonexempt
Equal Opportunity Statement:	UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.
Title IX:	As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.
Accommodation:	If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
Work Authorization	As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.