Manager, Business Operations

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The University of Miami, College of Arts and Sciences, Department of Psychology has an exciting opportunity for a full time Manager, Business Operations to work in Coral Gables, FL.

The Manager, Business Operations evaluates, administers, and manages all business and administrative matters including budget, operations, programs and personnel administration for the assigned department. This position also provides financial analysis and strategic planning as well as manages the budgetary controls in partnership with various levels of management.

Core responsibilities:

• Manages, implements, coordinates, plans and evaluates the business operations for the department/division, which may include statistical, performance and managerial reporting, budget support, capital planning, and process improvement.
• Develops and ensures adherence to department’s annual budget, in accordance with University guidelines and policies. Participates in financial analysis and planning including monitoring and reporting on monthly budget variances and opportunities to improve performance.
• Advances strategic financial plan and makes recommendations to senior management on how to best execute the department’s plan.
  Formulates department policies and guidelines to carry out the University and department mission.
• Oversees the review, approval and reporting of all expenditures. Reviews and approves financial transactions.
• Creates and manages support systems to ensure availability of cost effective supplies, equipment, and management information.
• Monitors contractual obligations and ensures consistency with departmental budget, goals, and programmatic initiatives.
• Evaluates existing internal controls and approval processes and makes recommendations on how to improve fiscal integrity and operational efficiency.
• Implements department human resources actions, which may include hiring, terminations, salary etc. Recruits, trains and prepares performance reports for staff.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

• Financial oversight of all fiscal operations of CARD and its affiliated programs (e.g., ASAC and IBIS) with the exception of grant management activities.
• Responsible for management and supervision of all p-card and travel card expenses and reconciliations.
• Responsible for careful budgeting and accountability (ensure all expenses are charged to correct accounts).
• Responsible for processing all consulting and vendor agreements and invoices.
• Responsible for processing and coordinating all volunteer applications.
• Responsible for coordinate all travel arrangements for faculty and staff in our units (e.g., conference registrations, travel, room reservations, etc.)
• Responsible for producing monthly budget summaries for Directors of units.