Purchasing and Inventory Coordinator - Property Control

Hello,

Thank you for your interest in career opportunities with the University of Mississippi Medical Center.  Please review the following instructions prior to submitting your job application:

• Provide all of your employment history, education, and licenses/certifications/registrations.  You will be unable to modify your application after you have submitted it.
• You must meet all of the job requirements at the time of submitting the application. 
• You can only apply one time to a job requisition. 
• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.

After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.

Thank you,

Human Resources

Please complete this application in entirety by providing all of your work experience, education and certifications/

license.  You will be unable to edit/add/change your application once it is submitted.

High School Diploma/GED and one (1) year of experience in administrative support, records management, or inventory control.

Management and organizational skills. Computer, verbal and written correspondence skills. Ability to analyze and interpret data.

Responsibilities

• Manages the inventory reporting of UMMC's major movable equipment, vehicles, buildings, land, and infrastructure assets, as required by the Mississippi State Auditor's Office.
• Calculates, reviews, and assigns costs to equipment purchase orders that are submitted to state and federal auditors.
• Analyzes records, reports, and other accounting documents for accuracy and completeness; investigates and resolves questionable entries.
• Prepares, reviews, and processes budget, expense, and related correcting entries.
• Assists with the planning, development, implementation, and enhancement of asset management systems. Identifies and prioritizes system requirements and coordinates user training.
• Manages the UMMC equipment inventory database.
• Reviews and approves capital requests for UP, Baston, and Contracts Administration.
• Researches and enters asset-tracking specifications into the enterprise planning system to reconcile purchase orders with invoices and quotations. Reviews purchase orders to ensure information is consistent with vendor quotations, verifies that materials are classified correctly according to Mississippi guidelines, and confirms that purchases are charged to the appropriate accounting unit type. Date-stamps purchase orders and ensures they are released within required timeframes.
• Trains and assists departmental property officers and other personnel on the proper completion of documentation to ensure compliance with state property policies, procedures, and federally sponsored program requirements.
• Reconciles financial statements and fixed-asset records for the UMMC Comptroller's Office.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands
Requires occasional working hours significantly beyond regularly scheduled hours, frequent work produced subject to precise measures of quantity and quality, occasional bending, constant lifting and carrying up to 10 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, frequent reaching, constant sitting, frequent standing, frequent twisting, and frequent walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)