Accounts Payable Specialist

About Us - Values Overview

Department Summary

Vision: We strive to be the benchmark of procurement exhibiting a high degree of excellence in how we inspire, lead and challenge the way procurement enables the mission and customer success.
Mission: We enable customer success through sourcing, purchasing, and payment services to achieve best value and UNT System's educational and research missions.

Position Overview

The Controller Operations Department at the University of North Texas System is seeking to hire an Accounts Payable Specialist to join our Accounts Payable team. Responsibilities of the position include but are not limited to: Reviews invoices and related documents and resolves differences with purchase orders. Collaborates with departments, vendors, and purchasing to resolve payment issues. Compares receiving documents, invoice information and purchase order data in EIS to ensure compliance and accuracy of delivery and billing; after audit is completed successfully, the voucher is submitted for approval. Works with departments to resolve differences related to the payment document, or to obtain additional documentation to support the transactions. Works with Central Receiving at campuses in obtaining receiving information and may contact campus departments directly for confirmation that goods and/or services have been received. Notifies vendors of discrepancies in invoices as related to receiving documents and the purchase order. Processes transactions through USAS. Approves vouchers in accordance with applicable laws, regulations and procedure. Assists with correcting vouchers in document tolerance status. Assists with resolving voucher matching issues. Corresponds with vendors regarding invoice and payment issues. Assists with processing travel as needed.

Minimum Qualifications

Bachelor's degree in business or a related field of study or four years of related experience; or any equivalent combination of education, experience, or training.

Knowledge, Skills and Abilities

• Ability to work well in a team environment Ability to listen effectively and articulate thoughts and ideas clearly.
• Written and verbal communication skills.
• Interpersonal skills and rapport with the ability to build trust and create value through collaborative relationships.
• Ability to multitask while maintaining composure and preserve through evolving and growing environment.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

• Experience in AP problem solving.
• Experience in PeopleSoft.
• Intermediate Excel experience; ability to manipulate data.
• High-level customer service.

Job Duties

• Problem-solving: Think logically, gather relevant information, identify alternatives, weigh evidence and take action.
• Works under limited supervision with latitude for the use of initiative and independent judgement to resolve situations and know when to escalate issues.
• Able to thrive in a high-stress and fast-paced environment; multitask, maintain composure and preserver.
• Abilit to resolve issues and know when to escalate ensure internal and external customers comply with Federal, State and UNTS Policies and Procedures. 
• Miscellaneous Tasks: Accounts Payable Help Desk - answering calls and email inquiries - Other duties assigned. 
• Supplier Invoices and Payments Audit: Supplier invoice, purchase order, goods/service receipt to ensure accuracy of supplier billing and process transactions through USAS when applicable.
• Collaborate with departments and suppliers to resolve discrepancies related to invoice/payment document. 
• Obtain any additional documentation required to support business justification for purchase.
• Communicate to department staff related to correcting differences in invoices and purchase orders; document tolerance, matching discrepancies, voucher corrections and invoices pending.
• Contract approval; As needed contract central receiving offices or departments to confirm receipt of goods or services.
• Peer approval for vouchers in accordance with applicable laws, regulations and procedures.
• Initiate payment cycle to suppliers and employees in accordance with applicable laws, regulations and procedures.
• Resolve and payment issues; ACH return, return checks, SUA payment discrepancies, late fees, voids and stop payment processing.
• Reconcile supplier activity statements. 

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

M-F 8am - 5pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.