Junior Project Controls Coordinator (BC)

• Collect, check and organize daily field reports, approved labour and equipment records, installed quantities and subcontract progress information.
• Maintain cost, quantity, commitment and progress trackers using approved work and cost codes; identify missing or inconsistent information.
• Assist with weekly and monthly reporting, including budget comparisons, productivity summaries, variance explanations and forecast inputs.
• Support schedule updates by gathering actual start and finish dates, quantities and progress status for review by the Project Controls Lead or scheduler.
• Maintain change registers, site instruction logs and commercial correspondence records under the Commercial Lead's direction.
• Assemble supporting records and draft change documentation, estimates and reconciliations for review; track submission and response dates.
• Assist with progress billing and subcontract payment support by compiling approved quantities, records and required attachments.
• Reconcile information between field records, project trackers and system reports; follow up discrepancies with Payroll, Operations and the relevant lead.
• Maintain purchase order, equipment and subcontract trackers; flag coding issues, missing commitments or inconsistent records.
• Maintain document registers, filing structures, version control and meeting action logs so project records are complete and accessible.
• Assist with audit requests, final reconciliations and project closeout documentation.
• Manage a shared task list with both leads, flag competing deadlines and seek direction when priorities conflict.
• Follow SMJV safety, quality, confidentiality and records management procedures; develop capability through training and supervised assignments.

• Diploma, degree or coursework in business, finance, accounting, engineering, construction management or a related field, or an equivalent combination of education and relevant practical experience.

• Entry-level opportunity, typically suited to candidates with 0 to 3 years of relevant experience. Co-op, internship, field administration, document control, accounting and project coordination experience will be considered.
• Exposure to construction or industrial projects is an asset.
• Primavera P6, Power Apps, Hard Dollar and digital time capture experience are assets; training will be provided on assigned systems.

• Strong attention to detail, organization and follow-through; ability to check source data and explain discrepancies.
• Working Excel skills, including formulas, filters and lookups, with the ability to learn pivot tables and structured reporting.
• Basic understanding of budgets, actual costs, commitments and progress tracking, or the ability to develop this knowledge through training.
• Clear written and verbal communication and the ability to work with office and field teams.

Department: Commercial/Project Controls
This is a project based position