3h ago

New

USD 1-2/yr

Operations & Client Services Coordinator (Part-time)

United States·Irvinemid

OtherClient Services Coordinator

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Quick Summary

Overview

Operations & Client Services Coordinator Position Purpose The Operations & Client Services Coordinator provides day-to-day administrative, facilities, events,

Technical Tools

OtherClient Services Coordinator

Operations & Client Services Coordinator

Position Purpose

The Operations & Client Services Coordinator provides day-to-day administrative, facilities, events, and operational support for the organization. This position ensures the office/suite environment is organized, professional, fully functional, and ready for employees, clients, candidates, and events.

The coordinator serves as a key support resource to the Operations team, Sales team, Recruiting team, and leadership, handling recurring operational responsibilities, coordinating events and facility’s needs, and providing backup coverage to maintain business continuity.

Primary Areas of Responsibility

Administration & Office Operations

Operations Team Backup

Suite & Facilities Management

Sales Team Support

Recruiting Team Support

Target Weekly Allocation (40-hour week)

Function	Hours/Week	%
Administrative/Projects	12	75%
Operations Manager Support/Backup	2	12.5%
Facilities Management	2	12.5%
Total	16

*25% core operations/facilities and 75% internal customer support.

Detailed Duties

Admin Tasks and Projects — 75%

Liason for Clients and Consultants, focus on troubleshooting access/ escalation

Work-Order Contract creation and follow up as needed

Email and communication triage

Assist with consultant onboarding

Disseminate daily onboarding tracking updates

Data entry and Salesforce Maintenance(tasks)

Backup for Operations Team — 15%

This is an important component of the position.

The Coordinator should be trained to step into routine operational responsibilities when the Operations Team is unavailable.

Backup responsibilities

Handle routine operational requests

Assist with consultant onboarding

Process consultant time and expenses

Coordinate office communications

Follow established operating procedures

Escalate issues appropriately

Suite & Facilities Management — 10%

The Coordinator becomes the day-to-day owner of the physical workplace experience.

Daily

Check conference rooms and common areas

Ensure rooms are clean, organized and meeting-ready

Monitor office supplies, kitchen supplies and refreshments

Review supply inventory

Place recurring orders

Maintain emergency/contact information

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Salary Range for this role:

$1—$2 USD

Vaco, LLC (“we,” “our,” or “Vaco”) respects your privacy and is committed to providing a transparent notice of our Notice at Collection and Privacy Policy for California Residents. This Notice and Privacy Policy for California Residents applies solely to those who reside in the State of California (“consumers” or “you”). For additional details, click here.

California residents may also access Vaco’s HR Notice at Collection for California Applicants and Employees.

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.