Inventory Management & Project Coordinator

United States·Wheatfieldmid

Project & Program ManagementProject Coordinator

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The Inventory Management & Project Coordinator is responsible for the administration, control, accuracy,

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Project & Program ManagementProject Coordinator

The Inventory Management & Project Coordinator is responsible for the administration, control, accuracy, and optimization of inventory supporting renewable generation assets including solar facilities, Battery Energy Storage Systems (BESS), substations, and Balance of Plant (BOP) equipment. The role serves as the primary point of coordination for inventory procurement, replenishment, auditing, warehousing, material issuance, and inventory reporting across the renewable fleet.

Approximately 90% of the role focuses on inventory management activities and material control. The remaining 10% supports project coordination efforts related to renewable operations, maintenance initiatives, and small-scale projects.

Maintain accurate inventory records for renewable generation spare parts, consumables, tools, and critical equipment
Manage inventory transactions including receipts, issues, transfers, adjustments, and returns
Ensure all inventory movements are properly documented and traceable
Monitor stock levels and establish reorder points to prevent material shortages
Coordinate receipt, storage, and distribution of inventory across renewable generation sites
Track serialized and high-value components to maintain warranty and asset traceability

Oversee renewable warehouse and site storage locations
Ensure inventory is organized, labeled, secured, and maintained according to company standards
Conduct routine site visits to validate physical inventory conditions and storage practices

Work with Supply Chain and Operations teams to identify inventory needs
Create and track purchase requisitions and purchase orders as required
Monitor supplier deliveries and communicate material availability to site personnel
Assist with vendor coordination related to inventory, warranty claims, and replacement components

Lead annual and cycle inventory audits
Investigate and resolve inventory discrepancies
Maintain documentation supporting audit readiness and regulatory compliance
Ensure adherence to inventory control procedures and renewable operating standards

Provide monthly inventory reports to Renewable Operations leadership
Identify opportunities to improve inventory efficiency and reduce carrying costs

Develop and maintain inventory procedures, work instructions, and best practices
Identify opportunities for standardization across renewable generation sites
Recommend inventory optimization strategies to improve reliability and reduce downtime

Assist Renewable Operations leadership with tracking small-scale projects and operational initiatives
Monitor project schedules, milestones, action items, and deliverables
Coordinate project documentation and maintain project records
Support meetings, status updates, and communications among stakeholders

Associate degree in Business, Supply Chain Management, Logistics, Operations Management, Engineering Technology, or related field preferred
Equivalent combination of education and experience may be considered

2-3 years of inventory management, warehouse operations, supply chain, maintenance planning, or renewable operations experience
Experience with ERP systems (SAP preferred)
Experience supporting power generation, industrial maintenance, renewable energy, or utility operations preferred

Strong inventory control and material management expertise
Advanced Microsoft Excel and reporting skills
Knowledge of warehouse operations and inventory auditing practices
Ability to analyze data and identify process improvements
Strong organizational and project tracking skills
Excellent communication and stakeholder coordination abilities
Ability to manage multiple priorities in a fast-paced operational environment
Familiarity with solar generation, BESS, substations, and renewable maintenance operations preferred
Must possess exceptional interpersonal and organizational skills
Must be able to work in the US without sponsorship now or in the future