Executive Administrator

We are seeking a highly skilled and proactive Executive Administrator to serve as the right hand to our senior leadership team. This is a high-impact role suited for a seasoned professional who thrives in fast-moving, ambiguous environments — ideally with direct experience supporting C-suite executives at an early-stage biotech, life sciences, or venture-backed company. Given the dynamic nature of a startup environment, this role requires the ability to seamlessly handle a variety of responsibilities ranging from day-to-day office administration to interacting with investors and other key stakeholders with the highest level of professionalism and discretion.

• Own and actively manage complex, multi-time-zone calendars for multiple C-suite executives, exercising sound judgment on prioritization and scheduling conflicts.
• Coordinate and prepare executives for internal and external meetings, board sessions, investor calls, and speaking engagements.
• Draft, review, and manage high-stakes correspondence on behalf of leadership.
• Anticipate executive needs and act with autonomy to keep priorities on track.

• Track and drive completion of key deliverables and action items across functions.
• Manage special projects from inception through execution, often operating across teams and without direct authority.
• Synthesize information and prepare briefing documents, executive summaries, and presentations.
• Identify operational inefficiencies and implement scalable processes and systems.
• Oversee day-to-day office operations, including ordering and maintaining office and kitchen supplies and ensuring shared spaces remain clean, organized, and well-stocked.

• Build and maintain strong relationships – internal and external – at all levels; represent leadership with professionalism and discretion.
• Manage investor and board logistics and coordination for board meetings.

• Plan and coordinate complex domestic and international travel arrangements, including itineraries, visas, and contingency planning.
• Manage expense reporting and reconciliation with accuracy and timeliness.
• Organize, manage, and execute company events including weekly team lunches, off-sites, and board meetings end-to-end.

•  5+ years of experience supporting C-suite or senior executives (CEO, COO, CSO, or equivalent).
• Demonstrated ability to operate with high autonomy in fast-paced, resource-constrained environments.
• Exceptional organizational skills; able to manage multiple priorities and shifting timelines.
• Impeccable attention to detail; you catch what others miss – a typo in the board deck or missing information on a calendar invite – before anyone else does.
• Strong instinct for anticipating problems before they surface: you think three steps ahead, identify risk early, and have a plan ready before anyone knows one was needed.
• Outstanding written and verbal communication skills; polished and professional in all settings.
• High emotional intelligence and sound judgment – you know when to act and when to ask.
• Proficiency with modern productivity tools (Google Workspace, Slack, AI tools, etc.).
• Track record of building trust quickly and maintaining strict confidentiality.
• Ability to be onsite in the Seattle office five days a week.

• Experience at an early-stage biotech, life sciences, or clinical-stage company.
• Background supporting executives in a venture capital or private equity firm or VC-backed portfolio company.
• Familiarity with board governance, investor relations, and fundraising processes.
• Experience standing up administrative or operational functions from scratch in a scaling organization.