Legal Practice Assistant - Litigation

Vedder's New York office is looking for a Legal Practice Assistant. As a member of a secretarial team, the legal Practice Assistant handles all levels of support to attorneys and paralegals, providing a high level of client service including but not limited to, document processing and editing, managing travel arrangements, processing new business intake, preparing and submitting attorney expenses, entering attorney time, handling client billing, responding to client inquiries via phone and email, arranging meetings and conferences, coordinating calendars, monitoring mail and e-mails, maintaining and updating client files and other tasks as assigned. The working hours of this position will be 9:30 a.m. to 5:30 p.m.

• Prepare, revise, format, and finalize a wide variety of legal documents
• Assist attorneys with high volume of new client and matter intake applications, conflicts checks, waiver letters and auditor response letters
• Accurately enter attorney time into timekeeping system to meet daily deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies including email filing within iManage system
• Interact on a daily basis with the secretarial team and departments within the Firm to facilitate highest possible legal support
• Prepare and submit expense reports
• Work closely with Accounting Department staff to prepare and manage high volume of monthly client billings and receivables to meet client billing format and reporting requirements
• Handle and manage travel arrangements to ensure all aspects of travel are made accurately and communicated effectively
• Manage travel itineraries with assistance from the Firm’s travel agency
• Arrange client and group meetings with calendar appointments and other hospitality arrangements
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries
• Open, review and route mail as directed
• Provide assistance to other Legal Practice Assistants within Firm whenever necessary to meet Firm and client needs
• Other duties as assigned

• Knowledge in formatting briefs, pleadings and other litigation documents
• Knowledge of e-filings and New York and Federal Court procedures
• Excellent written and verbal communication skills
• Ability to deal courteously and effectively with others
• Ability to read, interpret and follow instructions
• Ability to work core business hours with flexibility for overtime, as required
• Personable, professional, detailed-oriented and a problem solver
• Able to prioritize tasks in a high-pressure environment
• Strong organizational skills combined with the ability to work independently on several projects at one time

• Bachelor’s degree preferred
• Minimum of four (4) years of legal practice assistant experience in a law firm environment working with multiple attorneys required
• Knowledge of and experience working in Securities Litigation and Enforcement preferred
• Knowledge of basics Bankruptcy Litigation preferred
• Position also requires the ability to work under pressure to meet strict deadlines

Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Recruiting Team at recruiting@vedder.com

To perform this job successfully, an individual must be proficient in the following software:

• Microsoft Office Suite and Adobe
• Document Management (iManage) experience a plus