Purchasing Analyst

Philippines·Mandaluyong Citymid

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Quick Summary

Key Responsibilities

1. DataServ Invoice Management Serve as the master expert of the DataServ tool, ensuring full ownership and proficiency in all functionalities related to invoice processing and exception handling.

Requirements Summary

Price accuracy against the Purchase Order Quantity alignment with ordered amounts Delivery dates consistency with p

Technical Tools

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Join a High-Performance Culture That Drives Innovation and Excellence

At Vertiv, we don’t just hire talent—

we cultivate leaders who drive innovation and engage teams to push the limits of what’s possible. As a global leader in critical digital infrastructure, we are scaling up to meet the demands of AI, data centers, and next-gen technology—and we need bold, high-performing individuals like YOU to take us to the next level.

Why Vertiv?

High-Performance Culture: We empower you to think big, execute with excellence, and deliver impact. Our performance-driven mindset rewards those who challenge the status quo and drive meaningful change. Over 50 CEO Awards are given annually to recognize top talent moving the needle forward.
Leadership Without Limits: Leadership at Vertiv goes beyond just titles—it’s about accountability, trust, and ownership. Our leaders engage and drive with collaboration, innovation, and customer-centric thinking, setting the foundation for an action-focused culture.
Limitless Growth & Learning: We believe in continuous development. Whether through rotational programs or high-impact projects, you’ll have the opportunity to expand your expertise and grow your career.
A Place for Everyone: Our commitment to Inclusion ensures that all employee’s unique strengths and perspectives are valued. Your voice matters, your growth is prioritized, and your success is celebrated.

We are seeking a highly detail-oriented and proactive Purchasing Analyst to provide invoice and procurement support. The successful candidate will be responsible for managing end-to-end invoice processing through the DataServ tool, resolving invoice exceptions, and supporting procurement activities to ensure timely and accurate transaction processing.

This role requires strong analytical and organizational skills, a solid understanding of procurement and invoice management processes, and the ability to collaborate effectively with internal stakeholders and external suppliers. The ideal candidate will be able to manage multiple priorities, maintain data accuracy, and contribute to the efficient execution of purchasing operations and supplier-related activities.

Responsibilities

~2 min read

1. DataServ Invoice Management

→Serve as the master expert of the DataServ tool, ensuring full ownership and proficiency in all functionalities related to invoice processing and exception handling.
→Accept and process invoices with exceptions, including but not limited to:
→Price discrepancies between Purchase Order (PO) and invoice
→Wrong PO lines received, requiring manual verification and correction in Oracle
→Cost of transport and cost of packaging charges
→Discrepancies between received PO lines and invoiced PO lines
→Investigate and resolve invoice exceptions in a timely manner, ensuring accuracy and compliance with company policies.
→Perform manual checks in Oracle to validate PO line data against invoice information.

2. Reporting & Monitoring

→Release weekly reports of pending invoices, clearly identifying the related owner/responsible party and supplier for each open item.
→Track and monitor aging of pending invoices, escalating critical items as needed.
→Maintain accurate records and documentation of all invoice exceptions and resolutions.

3. Corrective Actions & Supplier Quality

→Identify recurring supplier errors and missing information on invoices (e.g., missing part numbers, incorrect pricing, incomplete documentation).
→Address and lead corrective actions in collaboration with the Commodities Manager to reduce supplier mistakes and improve invoice accuracy.
→Communicate with suppliers to enforce compliance with invoice requirements and standards.
→Support the development and implementation of process improvements to minimize invoice exceptions.

4. Procurement Support – Order Acknowledgment (OA)

→Support Materials Planners in inserting Order Acknowledgments (OA) for suppliers that do not use the E2Open platform. Oracle high knowledge is a must.
→Verify and validate the following OA data before entry:
→Price accuracy against the Purchase Order
→Quantity alignment with ordered amounts
→Delivery dates consistency with planning requirements
→Ensure timely and accurate OA entry to maintain supply chain visibility and planning reliability.

Requirements

~2 min read

Diploma or Bachelor's degree in Engineering, Business Administration, Supply Chain Management, Accounting, Finance, or a related field.
Minimum 3-5 years of experience in procurement, purchasing, supply chain, accounts payable, invoice processing, or related functions within a manufacturing environment
Working knowledge of Oracle ERP – Purchasing modules.
Familiarity with E2Open or similar supplier collaboration platforms.
Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).
Fluent and Conversant both in written and verbal English
Intermediate MS PowerPoint knowledge
Ability to identify discrepancies and errors in complex data sets.
Strong problem-solving skills to investigate root causes of invoice exceptions.
Ability to anticipate issues and take initiative in driving corrective actions.
Clear and effective communication with internal teams and external suppliers.
Ability to manage multiple priorities, meet deadlines, and maintain accurate records.
Team player with the ability to work cross-functionally with Commodities Managers, Materials Planners, and Finance teams.
Can work independently with minimal supervision
Ability to participate in a team environment
Ability to maintain a positive working relationship
Ability to interpret a variety of instructions furnished in written or oral form
Ability to work independently with minimal supervision
Ability to manage and prioritize multiple tasks