Intramural Coordinator

The VCU Recreation and Well-Being (RecWell) Intramural Coordinator is responsible for the administration and management of dynamic intramural program areas that align with the mission of RecWell to advance student success by empowering the VCU community to prioritize well-being, connect with others, and learn through play. The Intramural Coordinator is part of the Sport Programs team and reports to the Assistant Director for Sport Programs. The Intramural Coordinator will provide creative direction to existing programs to include flexible and innovative programming across multiple levels, both recreational and competitive. The primary responsibilities of this position encompass a wide variety of project and program-based management, personnel management, budget development and monitoring, facility operations, risk management, policy and procedures development, and program assessment and evaluation.

• Facilitate the hiring and ongoing training, supervision, and mentorship to develop intramural staff into more effective, healthful leaders and team members in all aspects of their lives. 

• Create opportunities for intramural staff to engage in applied/integrated student leadership opportunities that align with VCU REAL.

• Effectively prepare intramural staff to identify risks and make critically sound decisions that uphold the department’s shared values.

• Provide ongoing professional development opportunities for students to increase levels of responsibility, develop new skills, and advance as professionals.

• Create employee training materials and operating manuals and revise annually. 

• Effectively communicate department, Division, and University mission, vision, values and goals to staff.

• Ensure consistent and quality service standards are met.

• Ensure compliance with all departmental and University guidelines and procedures. 

• Regularly monitor staff time and verify payroll.

Program Management

• Lead the ongoing planning, implementation, and evaluation of inclusive, accessible, and welcoming intramural programs, prioritizing both competitive and recreational opportunities that minimize risk while focusing on fun and positive experiences for participants.

• Participate in the development of department and program area specific strategic plans, goals, and measurable outcomes to guide and evaluate all intramural activities.

• Work with other RecWell staff to assess and report strategic outcomes.

• Facilitate collaboration with key stakeholders to develop a comprehensive, multidisciplinary approach to intramural programs that addresses key recreation and well-being issues, such as belonging and connectedness that provide multiple points of entry for participation by prioritizing introductory programs and services for new students.

• Work with key stakeholders to integrate intramural programs into academic and other learning environments, potentially instructing courses in partnership with academic departments.

• Work through the established channels to engage in dynamic and purposeful marketing and promotion of intramural through the collaborative development of digital, print, social, and other media. 

• Attend intramural and sport club events, conferences, and professional networks to support team activities and develop relationships with peers and other key partners. 

• Work with others to develop innovative models that remove barriers to student engagement while ensuring the long-term sustainability of the intramural program.

Administrative

• Work with the team to effectively manage all intramural program information, registration, schedules, and activity results and standings through appropriate software systems.

• Provide responsible and ethical management of resources within designated program area(s), including developing, managing, and reconciling program budgets.

• Create, revise, and implement standard operating procedures for intramural programs.

• Ensure compliance with departmental and program area risk management plans that includes staff training, certification requirements, program management, regular audits, emergency action plans, and appropriate documentation.

• Collaborate with the Office of Student Conduct and Academic Integrity and The Commons to address any intramural program participant conduct issues as needed.

• Actively contribute to shared knowledge in this growing field by participating in professional organizations.

• Participate in Division and University-wide events and committees as needed. 

• Assist with daily operations of the department as needed.

• Serve as part of the onsite/on-call team, providing regular evening and weekend supervisory support for both the department and Sport Programs.

• Assist with sport’s club administrative work as needed.

• Other duties as assigned.

Minimum/Required Qualifications

• Bachelor’s Degree in Recreation, Sports Management, Health and Physical Education, Higher Education Administration, or related field with at least two (2) years of experience in administering an intramural program, or an equivalent combination of education, training, and experience, preferably in a higher education setting.

• Ability to work regular evening and weekend rotations during the semester

• Excellent written and oral communication skills, interpersonal skills, and ability to work collaboratively.

• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, and a commitment to do so as a staff member at VCU.

• Demonstrated experience in personnel management and ability to motivate students.

• Knowledge of best practices and standards in collegiate recreation.

Preferred Qualifications

• Master’s Degree in Recreation, Sports Management, Health and Physical Education, Higher Education Administration, or related field.

• American Red Cross First Aid/CPR/AED Instructor certification.

• Experience using FusionIM or IMLeagues.