Corporate Affairs Paralegal Officer

Join Us!

As part of its development Volton strengthens its human resources in Athens and seeks a Corporate Affairs Paralegal Officer.

• →Review the Legal Department’s incoming correspondence on a daily basis, identifying deadlines, urgent matters and required actions
• →Record, maintain and monitor legal case files and registers, including extrajudicial notices, court and criminal cases, personal data requests and other legal proceedings
• →Monitor and update the status of ongoing cases in electronic files and relevant records, including extrajudicial responses, court decisions and other developments
• →Maintain and update company’s contract records in the document management system, tracking pending actions, missing documentation and completion of the contract management process
• →Check the completeness of contracts and relevant approval forms and coordinate the signing process between company and counterparties, including the exchange and filing of documents
• →Maintain electronic and physical contract archives, inform relevant departments upon completion of the signing process, and prepare, review and update quarterly contract records submitted to the Tax Authorities
• →Reconcile, on a monthly basis, registered contractual documents against those signed by management, identifying any missing or additional documentation
• →Maintain the records of Board of Directors and general meetings minutes, including numbering, circulation for signature, and archiving of signed originals and certified copies
• →Maintain records of extrajudicial notices received from Municipalities and provide weekly updates to Management, while following up on corporate requests and ensuring their timely resolution
• →Create case files by retrieving relevant documents, data and case history from corporate systems in relation to customer requests, extrajudicial notices and legal actions involving the Company and its customers
• →Organize meetings with internal and external stakeholders, including scheduling, agenda preparation, minute-taking and distribution of meeting minutes
• →Provide general administrative and secretarial support to the Legal Department

• At least 3 years of relevant experience in a similar role within a law firm or corporate environment
• A paralegal certification or Diploma in Legal Professions will be considered an asset
• Excellent command of the English language (C1 level)
• Excellent knowledge of MS Office and fast typing skills

• Strong organizational, communication and analytical skills
• Consistency, attention to detail and a strong sense of responsibility
• Ability to work under pressure and manage multiple tasks, ensuring their timely and accurate completion
• Strong team spirit and ability to collaborate effectively