Admissions Coordinator - Rehabilitation

United States·Clarksvillemid

Admissions CoordinatorHealthcare Non-Clinical

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Overview

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Admissions CoordinatorHealthcare Non-Clinical

VCH Rehab Services

The Admissions Coordinator is responsible for assessing, admitting, and transitioning patients into the appropriate level of care within the facility. This role involves initial patient evaluation, verification of medical history, and coordination with healthcare teams to ensure timely and accurate patient admissions. The Admissions Coordinator works collaboratively across multiple departments to provide seamless patient care and support optimal patient outcomes.

Vanderbilt Clarksville Hospital

Clarksville, Tennessee

Full-Time | 40 Hours per Week
Monday-Friday | 8:00 AM - 4:30 PM

Potential for limited weekend and holiday coverage

Vanderbilt Clarksville Hospital is seeking an Admissions Coordinator to support our inpatient rehabilitation services. This role serves as a key liaison between referring providers, patients, families, case managers, and the rehabilitation team to facilitate timely and appropriate admissions into rehabilitation services.

The Admissions Coordinator evaluates referrals, gathers clinical and insurance information, coordinates the admission process, and helps ensure patients are transitioned efficiently into the appropriate level of rehabilitative care. This position plays an important role in optimizing patient access, supporting care coordination, and contributing to positive patient outcomes.

Responsibilities

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→Review and evaluate patient referrals for rehabilitation services.
→Coordinate admissions and patient transitions in collaboration with physicians, care managers, therapists, nursing staff, and other healthcare professionals.
→Verify patient demographics, insurance eligibility, benefits, authorizations, and required documentation.
→Communicate with patients and families regarding the admission process, expectations, available services, and next steps.
→Facilitate timely collection of medical records, clinical information, and supporting documentation.
→Initiate and maintain accurate documentation within the electronic medical record (EMR).
→Assist with care coordination activities to promote efficient patient throughput and successful admissions.
→Monitor admission workflows and help identify opportunities for process improvement.
→Ensure compliance with regulatory standards, privacy requirements, safety practices, and organizational policies.
→Participate in interdisciplinary collaboration to support exceptional patient experiences and outcomes.

→Collaborates with physicians, care managers, and other healthcare staff to ensure accurate and timely patient admissions, including necessary documentation and care planning.
→Verifies patient information, including demographics, insurance, and medical records, to ensure compliance with facility admission protocols.
→Communicates effectively with patients and their families, providing information about the admission process, care expectations, and patient rights.
→Supports the coordination of care by initiating orders, treatments, and diagnostic tests as appropriate, based on the admission protocol.
→Maintains accurate and complete documentation of all admission activities in the electronic medical record (EMR), adhering to facility standards and regulations.
→Participates in quality improvement initiatives related to the admission process, identifying opportunities for enhancement and contributing to implementation efforts.
→Provides patient education on facility services, treatment plans, and post-admission care to ensure patient understanding and satisfaction.
→Ensures compliance with all regulatory requirements, including privacy, safety, and infection control, during the admission process.
→The responsibilities listed are a general overview of the position and additional duties may be assigned.

At Vanderbilt Clarksville Hospital, you'll join a collaborative rehabilitation team dedicated to helping patients recover function, regain independence, and achieve their highest quality of life. As part of Vanderbilt Health, you'll have access to the resources, expertise, and innovation of one of the nation's leading healthcare systems while serving patients close to home.

Requirements

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Responsibilities:

Certifications:

LIC-Registered Nurse - Licensure-Others

Work Experience:

Relevant Work Experience

Experience Level:

1 year

Education:

Graduate of an approved discipline specific program

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.

Graduate of an approved discipline specific program.
One year of experience in relevant rehabilitation healthcare setting
Strong communication, organizational, and customer service skills.
Basic Life Support (BLS) certification through the American Heart Association within 90 days of hire.

Nice to Have

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Experience with insurance verification, authorization processes, and medical documentation.

Registered Nurse (RN)
Physical Therapist (PT)
Occupational Therapist (OT)
Speech-Language Pathologist (SLP)
Physical Therapist Assistant (PTA)
Occupational Therapy Assistant (OTA)
Licensed Practical Nurse (LPN)

Through Vanderbilt Clarksville Hospital, patients receive high-quality, evidence-based care close to home while benefiting from the expertise, innovation, and professional resources of Vanderbilt Health. Our rehabilitation team is committed to helping patients maximize function, improve quality of life, and safely return to the activities that matter most.

Vanderbilt Health. Personalized Care. Close to Home.

Our Nursing Philosophy:

We believe highly skilled and specialized nursing care is essential to Vanderbilt University Medical Center’s mission of quality in patient care, education and research. We believe nursing is an applied art and science focused on helping people, families and communities reach excellent health and well-being.

As a Vanderbilt University Medical Center employee, you make a difference to our patients and their families by bringing compassion and care to those in need of hope and healing. Please see our current employee benefits offered:

Affordable High Quality Health Plan Options
Dental and /or vision plan
403 (b) retirement plan
Paid Time off (flex PTO)
Tuition Reimbursement and adoption assistance (maximums applied)
Short-Long term disability
Subsidized backup childcare
And many more... Ask us about our current inpatient nursing supplemental Pay Program!

Achieve the Remarkable:

Learn more about VUMC Nursing here.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.