Workday Security Administrator (Remote Available)

United States·Nashvillemid

CybersecuritySecurity Administrator

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Quick Summary

Key Responsibilities

Workday Security Administration Administer and maintain the Workday security model across HR, Finance, and SCM functional areas.

Technical Tools

CybersecuritySecurity Administrator

VUMC IT ERP Application Support & Security

The Workday Security Administrator is responsible for the administration, configuration, monitoring, and continuous improvement of security across the Workday platform, supporting Human Resources (HR), Finance, and Supply Chain Management (SCM) workstreams. This role ensures that users, integrations, administrators, and business processes have appropriate access while maintaining least-privilege principles, data confidentiality, regulatory compliance, and organizational security standards.

The Workday Security Administrator partners closely with HR, Finance, Supply Chain Management, Payroll, IT, Internal Audit, Risk, Compliance, and functional Workday teams to design and maintain a scalable and effective Workday security model.

(Note: This role is available for remote work from most US locations.)

Responsibilities

~1 min read

Workday Security Administration

→Administer and maintain the Workday security model across HR, Finance, and SCM functional areas.
→Configure and manage Domain Security Policies and Business Process Security Policies.
→Manage Role-Based, User-Based, Job-Based, Integration, Segment-Based, and Intersection Security Groups.
→Manage segmented security, intersection security, integration security, and proxy access across supported Workday environments.
→Assign, modify, and revoke Workday security roles and security group memberships based on approved business requirements.
→Continuously evaluate and optimize security groups, roles, domains, and business process security policies.
→Maintain appropriate security across Workday tenants and supported HCM, Finance, SCM, Payroll, and related functionality.

Access Management

Implement and oversee access-management processes across HR, Finance, and SCM Workday workstreams.
Review access requests and determine appropriate security configuration based on business requirements.
Ensure access follows least privilege and appropriate segregation-of-duties principles.
Perform periodic reviews of privileged, administrative, implementer, integration, and sensitive-data access.
Support employee, contingent worker, prior employee, administrator, service-account, procurement, supplier, and other applicable business-user access requirements.
Investigate inappropriate, excessive, conflicting, or expired access and coordinate remediation.

Authentication & Identity Security

Manage and maintain Workday authentication policies across Workday tenants.
Support security configurations associated with SSO, authentication, session management, and identity-management solutions.
Troubleshoot authentication and access-related issues.
Work with enterprise identity and cybersecurity teams on authentication and security requirements.

Integration Security

Create and maintain Integration System Users (ISUs) and Integration System Security Groups (ISSGs).
Configure security permissions required by Workday integrations supporting HR, Finance, SCM, and other enterprise systems.
Review integration security to ensure integrations receive only the permissions necessary to perform their intended functions.
Troubleshoot integration-security and permission-related issues.
Partner with integration teams to identify appropriate domains and security permissions for inbound and outbound integrations.

Security Troubleshooting & Production Support

Serve as a Tier 3 escalation point for Workday security and system-support cases across HR, Finance, and SCM.
Lead troubleshooting efforts involving security configuration, domain security, business process security, integration security, user access, authentication, and tenant/global configuration.
Analyze security-related production incidents and determine root causes.
Coordinate remediation with Workday functional, integration, infrastructure, cybersecurity, and business teams.
Document resolutions, configuration decisions, and recurring security issues.

Security Auditing & Compliance

Develop and execute a comprehensive Workday security audit schedule to maintain appropriate access and data integrity across HR, Finance, and SCM.
Conduct periodic reviews of security groups, role assignments, domain permissions, business process permissions, integration access, and privileged access.
Support Segregation of Duties (SOD) reviews and remediation, particularly for sensitive Finance and SCM transactions.
Evaluate access conflicts across procurement, supplier management, purchasing, receiving, inventory, settlement, accounting, and other applicable business processes.
Assist Internal Audit, Risk, Compliance, and external auditors with Workday security evidence and access reviews.
Identify security risks, document findings, and coordinate remediation activities.
Maintain security configurations and documentation in support of applicable organizational and regulatory requirements.

Security Governance & Change Management

Ensure Workday security changes follow established change-management and approval processes.
Evaluate security requests for potential downstream impacts across HR, Finance, SCM, integrations, and reporting before implementing changes.
Maintain documentation of Workday security architecture, configurations, security groups, policies, and procedures.
Develop and maintain security standards, operating procedures, and technical documentation.
Translate functional and business security requirements into appropriate technical configurations and documentation.
Participate in Workday releases, enhancement projects, tenant updates, and security-impact assessments.

Reporting & Monitoring

Develop and maintain Workday security reports used for monitoring, auditing, and access certification.
Monitor security configuration changes and administrative activities.
Identify anomalous or unauthorized security changes and escalate when necessary.
Provide security metrics, audit results, and remediation status to management and stakeholders.

Collaboration & Advisory

Partner with HR, Finance, and SCM functional teams to understand business requirements and recommend appropriate security solutions.
Provide security guidance across HCM, Payroll, Recruiting, Compensation, Benefits, Timekeeping, Learning, Financial Management, Procurement, Supplier Management, Inventory, Expenses, Reporting, and Integrations.
Participate in project design discussions to ensure security requirements are incorporated early in the solution lifecycle.
Provide subject-matter expertise regarding Workday security architecture, access controls, SOD, and security best practices.
Mentor and provide technical guidance to other analysts and administrators as needed.

Requirements

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Strong hands-on experience administering Workday Security, preferably across HR, Finance, and SCM.
Strong understanding of Domain Security Policies, Business Process Security Policies, Workday Security Groups, Role-Based Security, User-Based Security, Integration Security, Segmented Security, Intersection Security, Proxy Security, and Authentication Policies.
Bachelor's degree - Required
Experience creating and maintaining ISUs and ISSGs.
Experience troubleshooting complex Workday access and security issues.
Knowledge of Workday reporting and security-related reporting.
Understanding of least privilege, access governance, SOD, audit controls, and security risk management.
Ability to understand business processes across HR, Finance, and SCM and translate functional requirements into secure Workday configurations.
Strong documentation, analytical, troubleshooting, and communication skills.
Ability to collaborate effectively with technical teams, functional teams, business stakeholders, auditors, and management.

Workday Security certification or Workday Pro – Security.
Experience supporting Workday HCM, Finance, Supply Chain Management, Payroll, Expenses, Time Tracking, Recruiting, Compensation, Learning, Reporting, Procurement, Supplier Management, Inventory, and Integrations.
Experience with enterprise identity-management and SSO technologies.
Experience supporting internal and external security audits.
Familiarity with security-monitoring and analytics platforms such as Splunk.
Experience operating in a large enterprise Workday environment.

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelor's (Required)

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.

VUMC IT provides hardware, software and service solutions for the entire Medical Center. With over 40,000 workstations in the Medical Center, our teams can assist not only with hardware support, but also software and application support and services to enhance security and protection of your information.

What We Offer

~2 min read

Supporting Colleagues: - Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.