Corporate Communications & Events Coordinator

FUNCTION:

The Corporate Communications & Events Coordinator's main responsibility will be coordinating the monthly special events for four outside offices. They will also be responsible for a wide range of duties in corporate communications, print, marketing, human resources and mail & print center. The Corporate Communications & Events Coordinator will contribute to the overall team goals and provide administrative support to ensure efficient operations of the Corporate Communications department.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organization, communication, problem-solving, customer service skills and attention to detail are a must.
  • Organization skills allow you to prioritize your work and keep track of deadlines.
  • Effective communication is essential to your success in this role.
• Strong knowledge and experience with appropriate software including Microsoft Excel, Word, Outlook, and Teams.
• Ability to anticipate needs and complete important tasks without assistance.
• Self-starter who works well independently.
• Minimum of two years' experience in a creative support role.
• Graphic design or special event knowledge is helpful.
• Must be able to lift 20 lbs. or more

DUTIES & RESPONSIBILITIES

The Corporate Communications & Events Coordinator will assist in a wide range of responsibilities, which can include:

Special Events:

• Coordinate monthly special events (lunch, treats, contests...) for the four outside offices (KY, MO, TX, WV)
• Manage several charity pools.
• Work at the special event lunches.
• Assist with onsite special events such as Employee Appreciation Week, Annual Company Kickoff and Holiday Party (offsite), and miscellaneous tasks for monthly onsite events

Administrative:

• Provide administrative support such as; check vendor invoices for accuracy, and schedule and enter due dates for events, print, and mailings
• Typeset new hire posters & name cards and other miscellaneous materials on a weekly basis.
• Put together new hire boxes, order new supplies when needed.
• Providing clerical support such as data entry, filing documents, or maintaining records in an orderly fashion
• Maintaining records of business transactions such as credit card receipts and vendor invoices
• Proofread advertising material as needed

Promotional Items:

• Coordinate with outside vendors to ensure that products and services meet the company's standards of quality
• Assist with maintaining supply room, inventory, and promotional item spreadsheet
• Research promotional items and place orders for new items

Marketing Campaigns:

• Manage marketing campaign fulfillment from start to finish including ordering supplies and promotional materials, putting together boxes/envelopes, ensuring accuracy in each mailing, labeling with return and USPS labels, taping boxes, and loading up completed boxes or envelopes on a dolly
• Run mailing list for labels including researching return mail, managing budgets for mailings, and maintaining a full sample file

Perform other related duties as assigned by Corporate Communications Production Manager or Vice President