KoCoS - Inventory Clerk

Industry: Testing and Measurement Department: Logistics and Administration

Experience: 1-2 years Qualifications: High School or Technical School Diploma

Position: Full Time Reports To: Supervisor of Production and the Office Manager, as well as the Director of North American Operations

Job Purpose: Perform duties as inventory clerk including inventory control and organization, receiving and shipping, administrative tasks, and use of company specific software. Work as a team to ensure smooth processing of items in and products out.

Duties include:

1. Inventory clerk and control

• Receive, inspect, and record incoming shipments
• Work from packing lists, routing instructions, and general instructions
• Verify quantities, part numbers, and condition of items against packing slips or purchase orders
• Update inventory records for receipts, transfers, and adjustments
• Organize and store materials in the correct stockroom or warehouse locations
• Pick, pack, and issue materials for internal use or outgoing orders
• Conduct cycle counts and performs physical inventory audits
• Investigate and resolve inventory discrepancies
• Label, tag, and maintain accurate identification of stock items
• Monitor stock levels and report low inventory or reorder needs
• Coordinate with shipping, receiving, purchasing, and production teams

• Prepare shipping documents and arrange outgoing deliveries
• Ability to repeatedly lift weights up to 50 pounds
• Perform cycle counts and full physical inventory counts
• Reconcile inventory discrepancies and investigate variances
• Track stock movement and maintain accurate on-hand quantities
• Reduce inventory loss through accurate recordkeeping and control procedures

2. Warehouse Organization

• Organize stock by location, category, and item number for easy retrieval
• Maintain clean, safe, and orderly storage and work areas
• Label shelves, bins, and materials clearly and accurately
• Rotate stock when needed and manage obsolete or damaged inventory
• Maintain efficient material flow between receiving, storage, and shipping areas

3. ERP / Software Use

• Use inventory management or ERP systems to record receipts, issues, transfers, and adjustments
• Maintain accurate item data, locations, and transaction history in software systems
• Generate inventory reports and review stock status for planning and replenishment
• Perform data entry and system updates related to shipping, receiving, and inventory control
• Ensure inventory transactions are completed accurately and in a timely manner

4. Administrative Tasks

• Maintain accurate filing and recordkeeping for inventory, shipping, and receiving documents
• Prepare and process reports, spreadsheets, and routine inventory documentation
• Perform purchase order, invoice, and other administrative paperwork processing
• Respond to internal requests regarding stock availability, order status, and inventory records
• Coordinate with vendors, carriers, and internal departments to maintain daily operations
• Schedule pickups, deliveries, and follow-up communication as needed
• Perform general office duties such as data entry, document organization, and email communication
• Manage service schedules, coordinate appointments, and maintain technicians’ calendars
• Prepare, review, and submit expense reports and supporting documentation in a timely manner
• Coordinate service calls, maintain service records, and perform work order documentation
• Communicate with customers, vendors, and internal staff regarding service schedules, updates, and follow-up needs
• Perform service department data entry, document preparation, filing, and other day-to-day administrative tasks