Executive Operations Coordinator

United States·FarmingdaleFull-Timemid

OperationsOperations Coordinator

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Quick Summary

Key Responsibilities

Executive Support & Leadership Enablement Manage and prioritize calendars for senior leaders, ensuring optimal time utilization Screen and filter incoming requests,

Technical Tools

OperationsOperations Coordinator

Executive Operations Coordinator

Renewal by Andersen - Farmingdale, NY

Join Renewal by Andersen, a dynamic and rapidly growing subsidiary of Andersen Corporation—an industry innovator with over 110 years of redefining quality, craftsmanship, and homeowner satisfaction. Since our inception in 1995, we’ve transformed the window and door replacement experience across more than 100 markets in the U.S., becoming a leader in energy-efficient, beautifully crafted solutions.

Renewal by Andersen of Long Island is seeking a highly organized and proactive professional to serve as a central operational partner and trusted support for our senior leadership team. This pivotal role supports the Vice President of Sales and Operations, as well as the Director of Operations, ensuring strategic priorities are aligned, communication flows seamlessly, and key initiatives are executed with excellence.

Key Responsibilities:

Executive Support & Leadership Enablement

Manage and prioritize calendars for senior leaders, ensuring optimal time utilization
Screen and filter incoming requests, aligning them with business priorities
Safeguard leadership time for high-impact activities and strategic initiatives

Operational & Business Support

Develop compelling PowerPoint presentations for leadership meetings, town halls, and strategic updates
Utilize Excel to monitor and report on key performance indicators (Revenue, NPS, Cycle Time, etc.)
Prepare agendas, meeting notes, and follow-up action items to ensure accountability
Facilitate cross-team coordination to ensure seamless execution of initiatives

Office & Facilities Management

Coordinate meeting schedules, conference room bookings, and office logistics
Oversee facility needs, liaising with vendors and landlords as required
Maintain a professional, organized, and welcoming office environment

Travel & Expense Coordination

Arrange leadership travel aligned with business priorities
Track, manage, and reconcile expenses with accuracy and timeliness

Events & Marketing Support

Lead planning and execution of key events including:
Annual Kickoff
Mid-Year Strategy Meetings
Leadership and company-wide events
Collaborate with internal teams to ensure operational alignment and flawless execution
Manage logistics, scheduling, communication, and on-site coordination

Qualifications & Skills

Proficiency in Microsoft Excel and PowerPoint (required)
Experience with Microsoft Office Suite, Teams, and relevant business systems
Exceptional organizational and calendar management skills
Ability to support multiple senior leaders in a dynamic, fast-paced environment
Strong communication skills with a professional presence
Meticulous attention to detail and follow-through
Prior experience in operations, construction, or the home improvement industry is a plus

Compensation, Schedule & Benefits

$75,000 – $85,000/annually (commensurate with experience)
Full-time, Onsite Monday-Friday
Medical, dental, vision, and life insurance.
401(k) with generous company match percentage.
PTO & paid holidays.
Student loan repayment and scholarship program.
Employee perks discount program, and more!

Why This Role Matters

This high-visibility position offers a unique opportunity to directly support senior leadership and influence operational excellence across the organization. You will gain exposure to executive decision-making, contribute to strategic initiatives, and make a meaningful impact on our company’s success.

DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.

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