Marketing Assistant

United States·Woodland Hillsmid

MarketingMarketing Specialist

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Quick Summary

Requirements Summary

Minimum three years administrative support experience, at least one of which was in a sales environment. Excellent customer service skills. Excellent written and verbal communication skills.

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MarketingMarketing Specialist

Wisteria at Warner Center, a brand-new Continuing Care Retirement Community opening in late 2026, is excited to announce an opportunity to join our founding team as Marketing Assistant. Discover a workplace where you're truly valued — and enjoy a comprehensive benefits package designed to support your well-being, development and success.

Excellent benefits package including medical, dental, vision, life insurance, flexible spending accounts, and a Safe Harbor 401(k) plan with guaranteed company match!
Generous Paid Time Off (PTO), Flex Holidays, and 6 Paid holidays per year for full-time staff.
$2,000 a year in Tuition Assistance for full-time employees and robust Talent Development Program – we help you accelerate your career!
Wellness program with the opportunity to earn a 30% discount on your benefit premiums!
Employee Meal Program coming! We will prepare delicious meals for you daily!

The Marketing Assistant is responsible for assisting the front office of the Marketing Department and assisting with the logistics of resident moves. They welcome visitors and clients, answer a multi-line phone, and support the Marketing team with a wide variety of clerical and administrative duties. Duties are for a specified period as determined upon hire.

This is a full time, onsite, position located in Woodland Hills, California.

What We Offer

~2 min read

PRINCIPLE DUTIES:

✓Assists with home tours and walk-throughs to prepare future residents for their move.

✓Conduct call-outs to prospective clients with overdue activities to clean up lead database.

✓Completes pre move-in and post move-in checklists to ensure homes are ready for move in.

✓Orients new residents to the community and ensures a smooth transition to the operations team.

✓Organizes detailed records of current and future depositors, assists in processing sales paperwork, updates the database, and creates files.

✓Ensures inventory for brochures, collateral, and other essential supplies are available and up-to-date.

✓Maintains and orders office supplies, as directed.

✓Answers a multi-line telephone and voice-mail system. Greets customers upon arrival, communicates with internal departments and residents, assisting as needed.

✓Supports the Marketing Director and Marketing team with general clerical duties including copying, scanning, faxing, collating, organizing, creating brochures, mailing newsletters, etc.

✓Prepares and processes incoming and outgoing mail.

✓Maintains Excel spreadsheets and other reports as necessary.

✓Assists with planning and coordinating of on and off-site marketing presentations and events to include venue selection, menu planning, invitations, RSVPs, valet and other vendor logistics.

✓Assists with completion of Move-in Paperwork as needed.

✓Performs additional work duties and responsibilities as assigned.

✓Minimum three years administrative support experience, at least one of which was in a sales environment.

✓Excellent customer service skills.

✓Excellent written and verbal communication skills.

✓Strong organizational and time management skills. Strong attention to detail.

✓Ability to handle multiple priorities while working in an area of constant distractions.

✓Good judgment and problem solving skills.

✓Strong computer skills, including Microsoft Office Suite (Word, Outlook, and Excel). Ability to learn new computer applications.

✓Associate or other college degree a plus