16d ago

$23.37 - $36.19 / Hourly

Assistant to Chief (DOM) - Gastroenterology

Washington University Medical Campusexecutive

Other

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Quick Summary

Key Responsibilities

Plans, prepares, arranges travel, travel schedules (including visas), and agendas for Chief. Anticipates and prepares meeting agendas and memos for internal and external communications.

Requirements Summary

High school diploma or equivalent high school certification or combination of education and/or experience.

Technical Tools

Other

SAINT LOUIS, MO 63110

Primary point of contact for the Division Chief, manages administrative tasks, including the Chief’s calendar, coordinating meetings, arranging travel, coordinating faculty recruitment and guest lecturer visits, preparing correspondence, and assisting with grant submissions.

Responsibilities

~1 min read

→Plans, prepares, arranges travel, travel schedules (including visas), and agendas for Chief.
→Anticipates and prepares meeting agendas and memos for internal and external communications. Carries out logistics for meetings and committees, including scheduling, arranging location, and other meeting details. Takes organizes, writes, and distributes minutes of the meetings.
→Manages faculty recruitment visits and interviews including travel, visit, agenda, and meetings.
→Assists with grant reviews, meeting/report preparation, and power point presentation preparation, ensuring compliance and standard internal and external guidelines.
→Coordinates payments for division expenses including departmental social, equipment, travel, and purchase orders, ensuring expenses adhere to departmental, university and/or external grant guidelines.
→Collects, integrates, and summarizes responses to information requests. Identifies and follows up on action items. Assists with appointment packets.

Job Location/Working Conditions:

Normal office environment.
Ability to travel to various on- and off-campus locations.

Physical Effort:

Typically working at desk or table.
Repetitive wrist, hand or finger movement.

Equipment:

Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Requirements

~1 min read

High school diploma or equivalent high school certification or combination of education and/or experience. No additional education unless stated elsewhere in the job posting.

No specific certification/professional license is required for this position.

No additional certification/professional licenses unless stated elsewhere in the job posting.

Administrative Office (5 Years) No additional work experience unless stated elsewhere in the job posting.

Not Applicable Interpersonal Communication, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Oral Communications, Organizational Savvy, Written Communication

A driver's license is not required for this position.

About the Role

~1 min read

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

G09-H

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

What We Offer

~1 min read

Personal

✓Up to 22 days of vacation, 10 recognized holidays, and sick time.

✓Competitive health insurance packages with priority appointments and lower copays/coinsurance.

✓Take advantage of our free Metro transit U-Pass for eligible employees.

✓WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

✓Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

✓We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

✓WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.

Location & Eligibility

Where is the job

Washington University Medical Campus

On-site at the office

Who can apply

Same as job location

About this job

Pay per year: ≈ $48,610–$75,275 a year; 9% below the $68,076 median for Other jobs on Jobera (131,167 salaries).
Posted: 16 days ago
Employer: has 869 open jobs on Jobera.