Graduate Program Administrator (Hybrid) - DBBS Graduate Program Administration

Washington University Medical Campusmid

Other

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Quick Summary

Key Responsibilities

Student Lifecycle Management Oversees student progress through all phases of graduate education, including recruitment, admissions, onboarding, academic advising, lab rotations, thesis lab selection,

Requirements Summary

High school diploma or equivalent high school certification or combination of education and/or experience.

Technical Tools

Other

ST. LOUIS, MO 63110

37.5

Manages and coordinates all aspects of assigned program(s). Provides oversight to Program Directors and faculty to ensure students reach all milestones in a timely manner. Understands, interprets, and articulates the policies and guidelines of the Programs, DBBS, and University.

Responsibilities

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Student Lifecycle Management

→Oversees student progress through all phases of graduate education, including recruitment, admissions, onboarding, academic advising, lab rotations, thesis lab selection, qualifying exams, thesis committee coordination, thesis defense, and graduation.

Student Advocacy and Support

→Serves as a trusted representative and resource for graduate students.
→Identifies appropriate support services and coordinates with WashU offices to assist students facing academic, professional, or personal challenges.

Program Operations and Event Coordination

→Plans and manages all program activities, including recruitment visits, orientation for incoming classes, overnight retreats, and special events.
→Administers financial contracts for retreats and events, ensuring compliance and cost-effectiveness.
→Oversees annual program budget to ensure funds are allocated appropriately and objectives are met within financial guidelines.

Records and Compliance Management

→Maintains accurate student and alumni records in the appropriate databases and WashU systems.
→Ensures adherence to FERPA regulations and safeguards the confidentiality and integrity of official student records.
→Ensures academic policies and procedures are followed.

Additional Responsibilities

→Performs other duties as assigned to support program goals and operations.

Requirements

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High school diploma or equivalent high school certification or combination of education and/or experience.

No specific certification/professional license is required for this position.

No additional certification/professional licenses unless stated elsewhere in the job posting.

Administrative (3 Years) No additional work experience unless stated elsewhere in the job posting.

Not Applicable Academic Administration, Academic Advising, Budget Management, Communication, Confidentiality, Critical Thinking, Detail-Oriented, Financial Administration, Interpersonal Communication, Multitasking, Prioritization, Problem Solving, Program Administration, Project Coordination, Resource Utilization, Sound Judgment, Student Support Services

A driver's license is not required for this position.

About the Role

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WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Bachelor's degree

G09

$45,600.00 - $75,300.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

What We Offer

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Personal

✓Up to 22 days of vacation, 10 recognized holidays, and sick time.

✓Competitive health insurance packages with priority appointments and lower copays/coinsurance.

✓Take advantage of our free Metro transit U-Pass for eligible employees.

✓WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

✓Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

✓We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

✓WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.