Manager, Special Events

 

 

POSITION SUMMARY

The Lucas Museum of Narrative Art is seeking an experienced Manager, Special Events to be a key member of the Special Events team. Reporting to the Director, Special Events, this role will oversee all aspects of their internal and external event portfolio including fundraising and cultivation events, exhibition openings, and space rentals among other events and special projects. Collaboration with internal colleagues in addition to external relationship management with clients, partners, and vendors will be integral to the role.

Independently lead assigned event portfolio, and provide support on larger events and projects

Serve as an expert in the Museum’s event spaces and capabilities; always providing a high level of customer service and operational excellence across all event touchpoints

Uphold standard for entertaining at the Lucas Museum aligned with our brand, mission, vision, and values

Enforce rules and regulations in regard to hosting within museum spaces

Assist in managing venue management system including departmental calendar and databases

Serve as a liaison between internal resources including Facilities, Security, Visitor Services, A/V, and Communications

Develop and distribute event memos to effectively communicate activity across the museum

Build and maintain relationships with vendors, partners, and additional stakeholders

Administrative duties in relation to event portfolio

External Events

Support the team in evaluating and implementing a successful rental program strategy

Assist in vetting and processing potential clients in collaboration with the Director, Event Sales

Responsible for executing contracts, managing COIs, and tracking payment

Collaborate with Membership and Development on event prerequisites

Assist in full event cycle from including inquiries, walkthroughs, contracting, planning, and onsite production and management

Drive solicitation efforts to meet and exceed revenue goals through sales and partnership strategies in collaboration with the Director, Event Sales

Internal Events

Serve as a resource for all internal event needs

Partner with museum departments to plan and produce internal events such as galas, cultivation dinners, exhibition openings, and other museum-wide initiatives

Development of the look, taste, and feel of events; collaborating with the appropriate vendors to develop menu, design, lighting, entertainment, and other event elements

Work within internal budget and identity ways to minimize costs and spend

Work with internal stakeholders to assure their goals are achieved and in keeping with the standards of the Museum

Administrative tasks and special projects related to event portfolio

Additional assignments and special projects as needed and designated by the Director of Special Events.

 

 

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The Lucas Museum of Narrative Art is dedicated to the art of illustrated stories. Our mission is to inspire and connect people through the exploration of visual stories and their influences in society. 

 

Our internal and external practices are shaped by the following beliefs and behaviors.

 

People First: We meet people wherever they are (physically, intellectually, emotionally). Our inclusive practice connects who people are and what they find emotional in works of art.

 

Inspired: We believe that art can move you to feel, think, reflect, and act.

 

Collaborative: We believe that nimble thinking and working together yield exponential results. 

Amplify the social impact of storytelling and illustration. 

 

Connect to a broad and diverse public.

 

Create a healthy and durable institution.