Dental Secy Partnership

Purpose:
Under direct supervision, provides general administrative support to a department or group of professionals.

Schedule: Part-time, Day shift, every Wednesday, Friday, every other Monday. This position is required to cover shifts when other front desk staff are off.

Responsibilities:
 

• Orders office supplies and maintains office equipment.
• Sorts, distributes, prioritizes, and composes routine correspondence following established procedures not requiring management review. i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to the appropriate distribution list on behalf of the department head.
• Maintains supervisor's calendar: i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes.
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Under direct supervision, provides general administrative support to a department or group of professionals.
• Greets, screens, and directs visitors to the appropriate staff member.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

• High School Diploma or GED required.
• Up to 1 year of administrative experience.
• Working knowledge of word processing, electronic mail, calendar, spreadsheet, presentation, and database software. 
• Ability to use applicable MS Suite products. 
• Knowledge of business processes and procedures.Ability to use basic reasoning skills.
  
  Licensure, Certifications, and Clearances:
   
• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran