Assistant Project Manager

Propolis is seeking a highly organized and proactive Assistant Project Manager to support the development of mid-rise multifamily buildings in Miami. This role is ideal for someone eager to gain hands-on experience in real estate development and construction while working closely with the Director of Development to ensure projects run smoothly from pre-construction through stabilization.As an APM, you will assist with project coordination, permitting, budgeting, and contractor management, ensuring that all tasks are executed efficiently and on schedule. This is a growth-oriented role, perfect for a candidate who is resourceful, detail-oriented, and ready to contribute to an agile and fast-moving team.

• →Work directly with the Director of Development to track and manage project milestones.
• →Assist in coordinating the permitting process with the City of Miami.
• →Conduct site checks to ensure progress aligns with timelines and budgets.
• →Gather and analyze contractor bids, cost estimates, and proposals.

• Maintain and update project budgets, timelines, and reports.
• Document meeting minutes and follow up on key action items.
• Assist in processing payment requisitions and tracking project finances.
• Ensure all permits are active and properly closed out at project completion.

• Support communication between the Director of Development, contractors, vendors, and design teams.
• Help with contract review and negotiation of purchase orders.
• Contribute to the creation of quarterly project updates for stakeholders.

• Bachelor’s degree in a relevant field.
• 1-3 years of experience in construction, project management, or real estate development.
• Proficiency in Microsoft Office, Bluebeam, Autodesk Construction Cloud, and Smartsheet.
• Familiarity with InDesign, AutoCAD, Revit, Rhino, and BIM 360 is a plus.
• Strong organizational and communication skills with attention to detail.
• Ability to collaborate effectively across departments and manage multiple priorities.