Executive Secretary - Function Head Product Engineering

Executive Secretary to the Global Head of Engineering Backbone & R&D Location Head, DICV

• Sending meeting invitations, tracking responses, and ensuring participation
• Coordinating meeting logistics including room booking, technical setup, and materials
• Ensuring readiness of venue, infrastructure, and meeting arrangements
• Managing changes/rescheduling and ensuring timely communication to participants

• Coordinating end-to-end logistics for meetings, workshops, and leadership forum
• Managing venue arrangements, materials, and infrastructure setup
• Supporting participant coordination and ensuring overall readiness

• Managing travel planning, bookings, and itinerary preparation
• Coordinating local transport and handling travel changes
• Ensuring seamless execution of leadership travel plans

• Managing visitor access, security coordination, and onboarding logistics
• Ensure availability and management of office materials and equipment
• Act as 5S Champion, ensuring workplace organization and discipline
• Maintaining communication lists and supporting information circulation

•  Ensuring timely execution of all coordination and logistics activities
• Proactively tracking and highlighting delays or gaps
• Collaborate across geographies to support leadership engagements and coordination
• Coordinating closely with EA, stakeholders, and vendors for smooth operations

• Strong organizational and coordination skills

• Effective communication and follow-up discipline

• Ability to manage multiple priorities and timelines

• Proficiency in MS Office (Outlook, Excel, Teams)

• High reliability, accuracy, and attention to detail