Parts Manager

·        Accurately complete parts requests from inception, ordering process, to receiving and distributing parts to technicians.

·        Communicate with vendors on parts and service ETA’s

·        Check and verify parts received, mirror match

·        Inspect parts for damage and negotiate with tech on repair times to panels

·        Post parts invoice using complete Shop procedures the day order arrives

·        Scan all invoices and necessary documents into complete shop the day the order arrives

·        Return parts and collect credits from vendor

·        Responsible for all vehicle sublet items (wheels, glass, bumpers, etc.)

·        Review necessary supplement parts with tech

·        Communicate with estimator any vehicle parts or sublet needs

·        Communicate with body technicians and mechanics on any parts needs

·        Responsible for repair order documentation

·        Assure parts are tagged and stored properly to prevent damage

·        Responsible for parts office and parts shelves to be clean and organized at all times

·        Negotiate with vendors when necessary when parts are damaged, and an additional discount is needed.

·        Ensure that we are receiving the correct discounts per vendor

·        All parts ordered must have a purchase order in estimating system

·        All invoices received daily must be posted by end of day. 

·        Keep accurate and detailed records to facilitate returns in a timely fashion. Follow up with vendors within 24 hours after returning a part to ensure credits are received and posted.

·        Keep management and Estimators informed of discrepancies in quantity and quality of parts received.

·        Use Parts Trader and OPS Trax

·        File invoices daily.

·        Requires entry to intermediate level experience in discipline

·        Conducts routine tasks as directed

·        Closely supervised with little latitude for independent judgment