Finance Coordinator - Arbutus Medical

Arbutus Medical is a rapidly growing medical device venture developing a portfolio of procedure kits to  streamline surgery “outside the OR”, starting with orthopaedic trauma procedures in the ER.

Our team is growing, and we're looking for a detail-oriented Finance Coordinator to keep our day-to-day financial operations accurate and on time. You'll own core transactional accounting, including accounts payable, vendor payments, employee expenses, and customer payments. Your work will help us close each month on time and stay audit-ready as the company scales.

Reporting to the Director of Finance, you'll be the main contact for vendors and internal departments on invoices, approvals, and payments. You'll work closely with teams across the company to make sure spending is coded correctly, approved, and paid on time. This role suits someone early in their accounting career who wants hands-on experience, likes getting the details right, and wants to grow with a scaling company.

What We Offer

• Competitive salary (budgeted base salary of $55,000 - $65,000) 
• An exciting opportunity to get in at the ground floor of a growing venture
• Flexible working hours and hybrid work arrangements
• Extended health benefits
• Professional development funding
• A purpose-driven workplace with passionate teammates who want to help patients and make a positive difference in the world

Key responsibilities:

Accounts Payable

• Code and review AP invoices so each one has the right GL account, department, and tax treatment
• Confirm that invoices and expenses are approved by the right department leader before payment
• Follow up with departments on uncoded or unapproved invoices so AP is complete and accurate at month-end
• Prepare and run the AP payment run twice a month
• Set up and maintain vendor payments in our third-party payment platform
• Investigate and resolve outstanding or disputed AP invoices with vendors and internal teams
• Ensure invoices from Dext and other intake tools are recorded accurately and on time
• Answer vendor inquiries and reconcile vendor statements to the AP sub-ledger
• Prepare AP aging reports and flag overdue or unusual balances

Vendor Management

• Maintain the vendor master file, including setting up new vendors and keeping vendor records current
• Verify vendor banking details before adding or changing them, to prevent payment fraud
• Collect and keep W-9 and W-8 forms from US vendors

Employee Expenses

• Review expense reports in Expensify for correct coding, tax amounts (GST/PST/HST), receipts, and completeness
• Upload approved US expense reports to our third-party platform for payment

Cash & Accounts Receivable

• Post customer payments and deposits accurately and on time
• Clear and reconcile the Suspense GL account regularly and investigate unidentified items

Month-End, Year-End & Audit Support

• Help the Senior Accountant complete the month-end close on time by completing AP, expense, and cash tasks by set deadlines
• Help prepare year-end working papers and supporting schedules
• File and organize supporting documents so records are always ready for audit
• Find recurring issues or manual steps and suggest ways to improve them

Requirements

• Degree or diploma in Accounting or a related field (preferred)
• 1–2 years of accounting experience, ideally in AP or full-cycle bookkeeping
• Working knowledge of Canadian sales taxes (GST/PST/HST)
• Experience with Xero, Expensify, Dext, or similar tools (an asset)
• Intermediate Excel skills (VLOOKUPs, INDEX Match, pivot tables)
• Enrolled in or interested in pursuing the CPA program (an asset)

Desired Capabilities and Traits

• Strong attention to detail and commitment to accuracy
• High ownership mindset; works well independently and as part of a team
• Spots issues early and resolves them proactively
• Strong organizational skills and the ability to manage multiple priorities
• Meets deadlines reliably, especially during month-end and payment runs
• Communicates clearly and professionally with vendors and internal departments

Requirements

• Degree or diploma in Accounting or a related field (preferred)
• 1–2 years of accounting experience, ideally in AP or full-cycle bookkeeping
• Working knowledge of Canadian sales taxes (GST/PST/HST)
• Experience with Xero, Expensify, Dext, or similar tools (an asset)
• Intermediate Excel skills (VLOOKUPs, INDEX Match, pivot tables)
• Enrolled in or interested in pursuing the CPA program (an asset)

Desired Capabilities and Traits

• Strong attention to detail and commitment to accuracy
• High ownership mindset; works well independently and as part of a team
• Spots issues early and resolves them proactively
• Strong organizational skills and the ability to manage multiple priorities
• Meets deadlines reliably, especially during month-end and payment runs
• Communicates clearly and professionally with vendors and internal departments