Clinical Documentation Specialist 1

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.

The Clinical Documentation Specialist I (CDI) provide clinically based concurrent and retrospective review of
inpatient medical records to evaluate the documentation and utilization of acute care services. The CDI I facilitate
accurate documentation for severity of illness and quality in the medical record. This involves extensive record
review, interaction with physicians, health information management professionals, and nursing staff. Active
participation in team meetings and education of staff in the Compliant Documentation Management Program
(CDMP) process is a key role. Facilitates appropriate physician documentation of care to accurately reflect patient
severity of illness and risk mortality. Obtains accurate and compliant reimbursement for acute care services and
reports quality of care outcomes. Collects data regarding timeliness of report completion to assist physicians in
meeting applicable rules and regulations. Verifies the documentation of the correct admission type and follows
up on incorrect assignments immediately. Directs clinical documentation improvement and data abstraction.
Ensures accurate and timely reviews of inpatient records. Adheres to University and unit-level policies and
procedures and safeguards University assets.

Facilitates appropriate physician documentation of care to accurately reflect patient severity of illness
and risk of mortality.
2. Reviews medical records and identifies potential gaps in clinical documentation for all assigned patient
types and payer populations as directed on admission and throughout the hospitalization.
3. Performs initial, concurrent review and follow up on assigned population consistent with department
volume and frequency requirements.
4. Assigns working DRG based upon identification and selection of principal diagnosis, complications, or
co-morbid conditions and/or valid OR procedures, including capture of POA indicators.
5. Ensures documented conditions, clarifications, and coded diagnoses are clinically supported.
6. Documents reviews and other pertinent information in designated systems by established deadlines.
7. Uses clinical judgement to determine when and/or if a query is necessary.
8. Queries physicians within established timelines via approved query forms for conflicting, imprecise,
incomplete, illegible, or inconsistent documentation by requesting and obtaining additional
documentation within the health record when appropriate.
9. Uses clinical judgement to determine appropriate and relevant clinical indicators and to discern
appropriate reasonable diagnostic options when formulating non-standard queries.
10. Interacts with Physicians to complete/resolve queries prior to patient discharge.
11. Performs timely reconciliation of CDI-assigned DRG against final coded DRG.
12. Escalates DRG mismatches as appropriate per established departmental protocols.
13. Develops collaborative relationships to facilitate accomplishment of work goals.
14. Possesses excellent interpersonal skills in building, negotiating, and maintaining crucial relationships.
15. Demonstrates a willingness and ability to assist others.
16. Understands and supports documentation strategies (upon completion of training) and continues to
educate self and team members using educational tools, videos and provided WebEx’s.
UNIVERSITY OF MIAMI
Core_Clinical Documentation Specialist 1
17. Recognizes opportunities for documentation improvement using strong clinical skills/knowledge.
18. Uses critical thinking and sound judgment in decision making for reimbursement considerations in
balance with regulatory compliance.
19. Strategically educates members of the patient-care team regarding documentation regulations and
guidelines, including house staff, attending physicians, allied health practitioners, nursing, and care
management.
20. Effectively and appropriately communicates with physicians and other healthcare providers as necessary
to ensure appropriate, accurate and complete clinical documentation.
21. Communicates with HIM staff and collaborates with them to resolve discrepancies with DRG
assignments and other coding issues.
22. Complete well-timed follow-up case reviews (and secondary reviews as needed) on all concurrent cases
with priority given for resolution of those with clinical documentation clarifications.
23. Participate in meetings, including feedback on outstanding issues, presentations for educational
opportunities and any other needs identified.
24. Other duties may be assigned.
25. Collects data regarding timeliness of report completion to assist physicians in meeting applicable rules
and regulations.
26. Verifies the documentation of the correct admission type and follows up on incorrect assignments
immediately.
27. Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other
duties or responsibilities as necessary.