9d ago

Research Administrator (Hybrid) - Neurology

Washington University Medical Campusmid

Other

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Quick Summary

Key Responsibilities

Proposal/Grant Management Leads complex multi-funded clinical trial and research portfolios. Strategic advisor to the Executive Committee,

Requirements Summary

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Technical Tools

Other

ST. LOUIS, MO 63108

Experienced Research Administrator who serves as a communications leader with key stakeholders and can drive multiple grant submissions and post award activities with competing deadlines. Plays a vital role in the sponsor project life cycle, ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. Supports faculty, center directors, and staff throughout the pre-award stage of sponsored projects, including proposal preparation and submission, just-in-time requests, and compliance. Manages a portfolio of faculty post award and payroll sourcing activities with minimal supervision/oversight for a research-intensive department. This role is hybrid and regular travel to Washington University will be required

Responsibilities

~2 min read

Proposal/Grant Management

→Leads complex multi-funded clinical trial and research portfolios.
→Strategic advisor to the Executive Committee, proposing grant development and submission strategy to ensure continued funding and program planning
→Oversees pre-award job duties in response to specific proposal guidelines and terms and conditions for more complex proposals, such as program projects, ARPA-H, and Multi-PIapplications.
→Works with faculty in proposal preparation and submission.
→Manages budgeting, analysis, justifications for proposals; gathers information for protocols and non-technical proposal components as needed.
→Acts as liaison between the Chair, Faculty, and Department Administrators (DAs).
→Stays current on federal and university developments regarding research administration and complex regulations
→Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
→Prepares and reviews all agency forms for submission.
→Obtains PI and institutional signatures for proposal submissions.
→Oversees subaward setup through SUBS system (new process/system). Uploads pre-award documents and hands it off to Post-award to enter fund number.
→Serves as responsible for the oversight and day-to-day management of research administration.
→Implements and maintains procedures to ensure efficient workflow; responsible for the proper training of staff.

Award Management

→Manages reviews of more complex notice of award (NOA), including sponsor award documents, to SPA and PI, noting any special terms and conditions as well as committed effort.
→Monitors and works with PI to submit annual agency reports (e.g., Research Performance Progress Reports/RPPRs).
→Teams with the Post-Award unit on revised budgets.

Research Compliance

→Coordinates the necessary support with internal and external requests for complex grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).

Job Location/Working Conditions

Normal office environment.

Physical Effort

Typically standing or walking.
Repetitive wrist, hand or finger movement (PC Typing).

Equipment

Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Requirements

~1 min read

Knowledge of S2S and SUBS systems.
Knowledge of agency guidelines.

Bachelor’s degree or combination of education and/or experience may substitute for minimum education. Master's degree

No specific certification/professional license is required for this position.

No additional certification/professional licenses unless stated elsewhere in the job posting.

Relevant Experience (4 Years), Grants Administration (2 Years) No additional work experience unless stated elsewhere in the job posting.

Not Applicable Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, IBM Cognos Analytics, Interpersonal Communication, Learning New Technologies, Learning Systems, Maintaining Composure, Microsoft Excel, Microsoft Word, Oral Communications, Regulatory Compliance, Supervisory Management, Workday Software, Written Communication

A driver's license is not required for this position.

About the Role

~1 min read

G13

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

What We Offer

~1 min read

Personal

✓Up to 22 days of vacation, 10 recognized holidays, and sick time.

✓Competitive health insurance packages with priority appointments and lower copays/coinsurance.

✓Take advantage of our free Metro transit U-Pass for eligible employees.

✓WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

✓Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

✓We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

✓WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.