Business Affairs Coordinator

This is an exciting early-career opportunity to join a collaborative, highperforming EMEA Business Affairs team. The role provides high-level administrative and operational support across the region, ensuring senior Business Affairs and Operations leadership can operate efficiently and effectively.

You’ll play a central role in coordinating diaries, meetings, travel, finance processes and documentation, while gaining hands-on exposure to how global advertising projects are managed. It’s a strong foundation role for someone looking to build a career in advertising, operations, or business affairs.

We’re looking for someone organised, proactive and a fast learner. Someone who takes pride in precision, shows initiative, enjoys enabling others to perform at their best and thrives in a fast-paced, international environment. The role requires flexibility when coordinating across multiple time zones to ensure seamless collaboration with colleagues and partners globally.

• Anticipate and manage the needs of senior executives and proactively identify potential diary, travel or scheduling issues before they arise 
• Manage last-minute changes. Protect key priorities and reschedule lower priorities when needed
• Organise senior executives’ end-to-end travel, including flights, accommodation, visas and expenses
• Build strong relationships with clients and vendors on diary management, and represent the agency with professionalism and discretion
• Build strong relationships with teams and assistants across our global network
• Handle finance tasks for the Business Affairs team, including purchase orders, estimates and invoice processing
• Work with the Traffic Manager on YouTube uploads, broadcast delivery and network rotation instructions for EU and CEMEA markets
• Maintain Business Affairs resource tools and trackers covering usage, training and company policies
• Develop internal and client-facing presentation materials with the global network
• Maintain and manage NDA templates across the global network
• Run desktop research on individual projects, including vetting, legal precedents and the advertising landscape, based on client requirements

• Proven exposure/ experience in an administrative role and keen to start a career in advertising, operations or business affairs
• Highly organised and adaptable, with an appetite to learn and grow
• Able to prioritise well and meet deadlines set by senior executives
• Strong attention to detail, with the ability to manage several tasks at once when time is short
• Clear written and verbal communication, and a collaborative, team-oriented approach
• Able to handle administrative and finance processes, and comfortable working with numbers and Microsoft Office or equivalent systems
• Comfortable to work as part of an international network,which includes working across varying time zones 
• A genuine interest in advertising, culture, and how brands operate in different markets
• Additional language skills is a bonus, given the international scope of this role