Senior Lease Administration Associate & Abstractor

• →Liaise with internal parties and transition/regional teams to obtain appropriate lease documentation

• →Perform lease document matching and review for completeness prior to abstraction

• →Abstract critical and key information from leases and other contract documentation into lease database systems (including CoStar and other platforms)

• →Accurately record lease document information into Master Document Control Logs and Document Trackers

• →Manage abstracts and system data; verify and review system reports and data for accuracy and completeness

• →Prepare area, cost-schedule, and events variance reports for validation projects

• →Work with internal stakeholders to resolve document and abstraction-related queries

• →Maintain processes and procedures ensuring adherence to internal and external compliance policies

• Coordinate abstractions from transition and regional teams; manage project assignment and tracking of the double-check process

• Review CAM, other escalations, and real estate tax invoices

• Review data entry, validation, and management of lease documents

• Review rent variance analysis and rent payment processing

• Review subtenant account management, and billing/collections of third-party tenant rents

• Track and maintain critical milestone dates

• Conduct financial analysis and volume trend reporting

• Review landlord invoices for adherence to lease terms

• Prepare invoices and support invoice processing workflows

• Manage client, vendor, and landlord relationships with a "Customer First Mindset"

• Partner with outsource providers as needed

• Streamline current processes and drive efficiencies across the team

• Client/vendor/landlord relationship management

• Management of project abstraction services
• Partnership with outsource providers
• Invoice preparation
• Support, exposure and leadership of other special projects as assigned by manager

• Bachelor's degree required
• Minimum 3 years of experience in lease administration, real estate accounting, or property management with exposure to commercial leases; lease abstraction expertise required
• Prior experience with using a lease administration database preferred
• Ability to interpret complex commercial lease language
• Advanced financial/analytical skills
• Ability to maintain a strong attention to detail with a continued high efficiency and accuracy rate for performing work/tasks                                                                                                     
• Ability to spot issues proactively and head them off and/or start the solutioning process
• Ability to understand and interpret data and use of technology to be more efficient                                                                                            
• Desire to learn and grow

You’ll need to be dynamic and technologically savvy and utilize software to support planning solutions and communicate ideas clearly with planning team and lines of business. You will be successful if you have advanced skills in Microsoft Excel to slice, dice, and filter large data sets. Proficiency in Microsoft Office suite (Word, Excel & Outlook) and ability to consolidate data and master company specific account and database programs is highly valued. You’ll be effective in your role by learning to ask the right questions to understand the underlying needs of our clients. You will be accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications. You’ll discover how to be proactive and innovative with solutions for your stakeholders. 

Strong, proactive and effective communication skills are important – both written and spoken – and we’ll expect you to work independently, multi-task under pressure, and manage your time to meet deadlines. You keep on top of tasks and will remain agile, as you’ll often need to reorganize your time day to day, to deal with your team’s changing necessities and requests. An individual with strong interpersonal skills with an ability to interact with executive level external and internal clients will be successful in the role. Ability to build strong relationship and work within various internal teams. You will openly embrace change and have passionate for driving yourself, the team and the firm forward. Most importantly, you’ll want to work as part of a diverse, collaborative, driven and professional team.

• Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture
• Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive
• Helps others - Builds relationships, actively collaborates, helps others succeed.
• Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient
• Business first - Focuses on customers and clients, business/financial acumen, JLL first
• Inspire - Inspire others, creates vision and strategy, energizes others

We succeed together—across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can’t wait to see where your ambitions take you at JLL.

Apply today!

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.