Event Conference Planner III

• • Position Summary
  • Full-time position available on or after November 9,2026 for Fundraising and Special Events.

    This position’s responsibilities are carried out independently under general supervision, the incumbent is responsible for planning, organizing, and executing large and/or complex events and conferences that support university and divisional goals and objectives. The incumbent exercises advanced judgment throughout the event lifecycle, including event planning, logistics, budget administration, stakeholder and vendor relations, marketing, registration, and post-event evaluation while ensuring compliance with university policies, procedures, and applicable regulations. The incumbent develops and maintains collaborative relationships with campus partners, vendors, sponsors, and external stakeholders, resolves complex event-related issues, recommends process improvements to enhance operational effectiveness, and may provide lead work direction to volunteers, student employees, and event support personnel. Work is performed with minimal oversight while ensuring successful event implementation and alignment with organizational priorities.
    
    

  • Job Duties
  • Duties include but are not limited to:
    • Plan, organize, and execute complex events and conferences in accordance with university policies, procedures, and established best practices.
    • Facilitate all logistical aspects of events, including facilities, equipment, technology, staffing, scheduling, and event components to ensure successful execution.
    • Oversee event setup, on-site operations, and post-event activities to maintain efficient event operations.
    • Arrange operational requirements involving vendors, security, parking, facilities, catering, and other event-related services.
    • Develop, maintain, and adjust event timelines, project schedules, and implementation plans to meet changing priorities and deadlines.
    • Lead event implementation by anticipating challenges, resolving operational issues, and ensuring a positive participant experience.
    • Apply advanced knowledge of event planning principles, university policies, and operational procedures to address complex event-related matters.
    • Exercise independent judgment when evaluating options and resolving unique or sensitive event situations.
    • Develop and maintain collaborative relationships with internal and external stakeholders, vendors, sponsors, speakers, and attendees to support the successful planning and execution of complex events.
    • Facilitate communication among campus departments, vendors, and external partners to ensure event requirements and expectations are met.
    • Arrange speaker, VIP, and attendee accommodations, transportation, and specialized logistical needs.
    • Interpret university policies, procedures, and event requirements to provide guidance and resolve complex issues.
    • Provide lead work direction to volunteers, student employees, and event support personnel during event planning and implementation.
    • Resolve stakeholder concerns through proactive communication, sound judgment, and a customer-focused approach.
    • Develop event communications and promotional materials, including invitations, programs, signage, digital communications, and post-event surveys.
    • Implement marketing and promotional activities using university communication platforms, including websites, email campaigns, and social media.
    • Administer event registration processes and online registration systems to ensure accurate participant information and efficient event operations.
    • Maintain event databases, registration records, and scheduling systems to support planning, reporting, and operational continuity.
    • Prepare and process event-related documentation, including invoices, work orders, requisitions, contracts, and other administrative records.
    • Maintain comprehensive event documentation to support reporting requirements, compliance, and historical reference.
    • Analyze budget information and financial data to support event planning, vendor selection, and resource allocation.
    • Monitor event expenditures, reconcile financial records, and ensure compliance with university financial policies and procedures.
    • Prepare financial summaries, budget updates, and supporting documentation to facilitate informed decision-making.
    • Evaluate post-event financial outcomes and identify opportunities to improve fiscal planning and operational efficiency.
    • Review event metrics, attendee feedback, and operational data to identify trends and support future event planning.
    • Recommend process improvements that enhance financial accountability and operational effectiveness.
    • May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
    • At the direction of appropriate administrator, may provide support to other areas as needed.
    • The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education: Equivalent to a bachelor's degree in a related area and four years of relevant experience. 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply.  The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351.  California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD.  As a federal contractor, we are committed to attracting a diverse applicant pool.  Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:  Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United States.  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

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• The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

Advertised: Oct 15 2026 Pacific Daylight Time
Applications close: Oct 29 2026 Pacific Daylight Time

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