Shipping Receiving Coordinator - 1st Shift

SUMMARY

Position Title: Shipping and Receiving Coordinator

The Shipping & Receiving Coordinator is responsible for managing all inbound and outbound shipments, subcontract purchase orders, and associated documentation to ensure accurate and timely material flow throughout the facility. This position plays a key role in supporting production, supply chain, logistics, and packaging teams to maintain on-time delivery performance and efficient inventory control.

Department: Supply Chain

Reports To: Supply Chain Manager

DUTIES AND RESPONSABILITIES

• Create subcontract purchase orders using supplier quotes with accurate pricing and details.
• Coordinate subcontract shipments and track returns to ensure timely processing.
• Prepare and process customer shipments, including all required documentation, labeling, and selection of shipping methods.
• Schedule pickups and manage freight carriers to ensure on-time delivery to customers.
• Collaborate with logistics and packaging teams to prioritize daily shipments.
• Receive incoming subcontract orders, materials, supplies, and customer returns.
• Verify quantities, part numbers, and quality of received items against packing lists and purchase orders.
• Properly trained individuals may assist with material receiving inspections.
• Maintain accurate transaction records in the ERP system for all shipments, receipts, and inventory movements.
• Support periodic cycle counts and assist with investigating discrepancies.
• Monitor stock of shipping supplies and reorder as needed.
• Ensure traceability of physical WIP, finished goods, and raw material inventory.
• Work closely with Supply Chain, Logistics, and Packaging to plan and prioritize daily activities.
• Communicate proactively with internal teams regarding shipment status, delays, or material shortages.
• Assist in creating work instructions for the roles standard operations & procedures.
• Ensure compliance with Good Manufacturing Practices (GMP), ISO 13485, and FDA guidelines.
• Assist with general warehouse organization, cleanliness, and 5S activities.
• Support continuous improvement efforts in logistics and inventory accuracy.
• Other duties as assigned.

KEY SKILLS, KNOWLEDGE, AND COMPETENCIES

• 2+ years of experience in logistics, warehouse operations, or inventory control in a manufacturing setting
• Prior experience with M2M ERP (or similar manufacturing ERP systems) strongly preferred
• Skilled in working independently, following through with assignments with minimal direction.
• Knowledge of shipping/ receiving procedures and related documentation 
• Familiarity and understanding of ISO 13485 and FDA 21 CFR 820 and GMP compliance
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Strong organizational skills and detail oriented (attention to detail)
• Able to follow verbal directions and written procedures.
• Skilled in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or  unexpected events.

EDUCATION, CERTIFICATIONS, AND/OR LICENSES REQUIREMENTS:

• High school diploma or GED.

 PHYSICAL REQUIREMENTS:

• Ability to lift up to 50 lbs. and operate material handling equipment safely

Why Join EXALTA?

At EXALTA, we partner with leading medical technology companies to bring life-changing products to market. You will play a key role in building a culture of continuous improvement, enabling scalable growth, and helping deliver our mission: Together, we make MedTech better.

EXALTA is an Equal Opportunity Employer. We respect every employee as an individual, and we hire and promote based on qualifications, performance, and potential - without regard to race, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.