Associate Services Assistant , Records and Compliance

United States·Canandaiguamid

Legal & ComplianceCompliance

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Quick Summary

Key Responsibilities

Maintain and audit employee personnel records and files. Serve as the department's primary ID Badge Administrator. Maintain I-9 records and support compliance audits. Track required certifications,

Requirements Summary

Mon-Fri, day hours. Starting Pay Range: $22.00 - $26.00, based on experience. Benefits: Health, dental,

Technical Tools

Legal & ComplianceCompliance

Requirements

~1 min read

High School Diploma or GED required; Associate Degree preferred.
2 years of administrative, office, HR, records management, or compliance-related experience.
Minimum of 6 months exposure to HR/Payroll practices.
Strong organizational, customer service, and computer skills.
Ability to maintain confidentiality and manage multiple priorities while meeting deadlines.

What We Offer

~1 min read

✓Health, dental, vision insurance

✓Tuition reimbursement up to $6000/year

✓Contribution and match on Retirement Plan

✓Four weeks paid time off

✓Access to Success coaches

✓Free parking

Serves as the primary administrator of employee records, compliance documentation, personnel files, and ID badge administration.
Responsible for maintaining the accuracy, security, confidentiality, and timely processing of employee information throughout the associate lifecycle.
Supports compliance initiatives through records management, document retention, audit preparation, and HRIS maintenance.
Requires exceptional attention to detail, strong organizational skills, the ability to manage competing priorities, and a commitment to meeting weekly deadlines.
Plays a key role in ensuring regulatory compliance, operational efficiency, and a positive associate exp. through responsive, reliable & accurate administrative support.

Responsibilities

~1 min read

→Maintain and audit employee personnel records and files.
→Serve as the department's primary ID Badge Administrator.
→Maintain I-9 records and support compliance audits.
→Track required certifications, training, and compliance documentation.
→Administer document retention and records management processes.
→Maintain accurate employee information in HRIS systems.
→Generate reports and assist with data analysis and audits.
→Respond to associate and leadership inquiries regarding records and documentation.
→Ensure requests, updates, and compliance activities are completed accurately and within required deadlines.
→Processes time and attendance for department.
→Covers the reception desk as necessary.
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Location & Eligibility

Where is the job

Canandaigua, United States

On-site at the office

Who can apply

About this job

Pay per year: ≈ $45,760–$54,080 a year; 62% below the $132,744 median for Compliance jobs on Jobera (404 salaries).
Who can apply: United States
Posted: 1 day ago
Employer: has 142 open jobs on Jobera.