Human Resources Administrator

Chiswick House School and St Martin’s College are a leading independent school in Malta, renowned for our commitment to excellence and our inspiring, supportive learning environment. We are looking for a proactive, people-focused, and highly organised Human Resources Administrator to join our dynamic team.

The HR Administrator works closely with the People Team & Senior Leaders to support the day-to-day operations of our Schools. The HR Administrator role combines responsibilities related to leave and absence management, staff replacements, and administration processes ensuring smooth day-to-day operations and fostering a positive working environment. 

• Process and approve leave requests, advise staff on leave policy, and keep leave records and balances accurate in the HR system

• Log staff absences and sick reports, allocate replacement teachers and support staff, and arrange class locations and student supervision

• Coordinate replacement work process, and keep workload and missed-lesson records up to date

• Support induction and onboarding of new staff, including contracts, documentation, and compliance requirements

• Keep HR records current and support the employee lifecycle, including changes in status and upskilling

• Help search and apply for staff training funding

• Contribute to general HR duties, policy updates, School events, and wider school operations as requested

• Have a minimum of 2–3 years’ experience in Human Resources, operations coordination, or administration work, ideally within an educational or similar environment.

• Be proficiency in MS Office applications, with previous experience working with iSAMS and/or Talexio being considered an asset.

• Be familiar with applying for funding such as Erasmus+, IIS etc as this will be considered an asset. 

• Have strong organisational, communication, and multitasking skills.

• Possess the ability to work effectively under pressure and maintain confidentiality.

• Be available to start work at 6:30am/7am during the .