Executive Recruiting Coordinator

Atoms is building the machines that power the next era of progress.

Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We’re changing that.

Atoms builds Physical AI— real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.

This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don’t just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale.

We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.

If you want to work on hard problems with real-world impact, join us.

• →4+ years of experience as an Executive Assistant, Recruiting Coordinator, Chief of Staff, executive recruiting support, or similar high-touch, C-suite-facing role. Experience supporting executive hiring, onsite logistics, or high-stakes candidate engagement strongly preferred.
• →Polished written and verbal communication skills. You represent Atoms to executives, candidates, and external vendors with every email, call, and interaction. Excellence in presentation, tone, and professionalism is non-negotiable.
• →Demonstrated ability to build and maintain relationships with executive assistants, senior leaders, and external partners. You navigate organizational hierarchies, competing priorities, and ego with tact and respect.
• →Excellent judgment and discretion. Executive searches are sensitive; confidentiality, tact, and knowing when to speak up (and when not to) are essential. You handle ambiguous situations and last-minute pivots with equanimity.
• →Strong proficiency with Greenhouse or similar ATS platforms. Travel and logistics systems (Navan, Workday Expenses, etc.) and scheduling tools (GoodTime, Calendly) a plus.
• →Proactive problem-solver who owns processes end-to-end. You spot process gaps, anticipate needs, and drive improvements independently.
• →Detail orientation and organizational mastery. You keep complex multi-threaded searches on track, manage dozens of variables (dates, flights, preferences, dietary restrictions, prep materials), and catch errors before they become problems.
• →Comfort with ambiguity and change. Exec searches move fast; priorities shift; last-minute requests are normal. You adapt without stress and communicate transparently.
• →A service-minded, collaborative attitude grounded in respect for others' time and priorities. You view your role as force-multiplier for leaders and hiring managers.

• Experience supporting executive onsite visits, offsites, or board meetings.
• Background in EA, Chief of Staff, or similar strategic support roles.
• Familiarity with retained search, venture recruiting, or talent acquisition at senior levels.
• Experience recruiting for technical, operations, or founding-team roles.

Atoms’ leadership team and board bring together world-class operators building the future of robotics and physical AI. Executive recruiting at Atoms is not about volume; it’s about precision, judgment, and delivering an exceptional experience at every touchpoint.

You are at the heart of that experience. Your professionalism, attention to detail, and sound judgment are critical to our success. In a small, high-impact team, your contribution extends far beyond coordination. You help us build trust, differentiate Atoms, and ultimately attract and secure the exceptional talent who will shape our future.

This role is based in our San Francisco office. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week.

The base salary range for this role is $95,000 - $110,000 per year.

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

Base salary is just one part of your total rewards package. You may also be eligible for equity awards and an annual performance-based bonus.

#LI-Onsite