Project/Program Coordinator - Radiology

• • Manage the day-to-day administrative operations of C2AIS.
  • Serve as the primary administrative point of contact for center-related activities, communications, and logistics.
  • Support implementation of the Center’s strategic priorities, annual objectives, and operational goals.
  • Coordinate meetings for Center leadership, affiliated faculty, advisory groups, and working groups.
  • Track action items, deadlines, and deliverables across Center initiatives.
  • Develop, organize, and maintain efficient administrative systems and standard operating procedures for Center functions.
  • Coordinate activities across departments, divisions, institutes, and institutional collaborators participating in C2AIS.
  • Facilitate communication among faculty affiliates, trainees, staff, and institutional partners.
  • Support preparation of annual reports, presentations, summaries, and other materials for institutional leadership.
  • Help coordinate faculty recruiting visits and manage other event logistics.
  • Assist with Center communications, announcements, newsletters, website content, and other external-facing materials. Serve as a liaison to the MIR Communications & Marketing team.
  • Support budget tracking, purchasing, reimbursements, invoice processing, and other administrative financial activities for Center operations.
  • Help collect, organize, and track Center activity metrics, accomplishments, and reporting needs.
  • Provide administrative support for special projects, new partnerships, and strategic initiatives related to the growth and development of the Center.
  • Manage calendar and scheduling for Center-related activities and Vice Chair.

• • Provide supervisory oversight to the Center administrators (in the future as more are added).

• • Provide supervisory oversight to the administrator supporting the CIRC.
  • Help align administrative workflows, priorities, and communications across C2AIS and CIRC.
  • Coordinate and track space assignments within the shared C2AIS/CIRC space.

• • Coordinate lab meetings, project meetings, and research-related scheduling.
  • Maintain research group rosters, schedules, contact lists, and administrative records.
  • Support administrative coordination of individual, collaborative, and multi-investigator research projects.
  • Track project timelines, milestones, deadlines, and reporting requirements.
  • Assist with the administrative aspects of grant proposal development, submission, renewals, and progress reporting.
  • Help assemble proposal materials and coordinate with grants management staff, collaborators, and institutional offices.
  • Coordinate onboarding, appointments, and related personnel processes for members of the research group.
  • Assist with budget tracking, purchasing, reimbursements, and other financial processes related to the research portfolio.
  • Help establish and maintain organized workflows that support effective management of the laboratory and broader research enterprise.
  • Academic Administrative duties for Vice Chair.

The ideal candidate will bring strategic judgment, operational sophistication, exceptional organizational skills, and the ability to serve as a trusted partner to senior academic leadership. The role will work closely with Center leadership, faculty affiliates, departmental administrative staff, finance and grants personnel, and institutional partners across WashU and the Mallinckrodt Institute of Radiology. The position will serve as the principal administrative partner supporting coordination across C2AIS, CIRC, and the Vice Chair’s research program.

• Prior experience supporting an academic center, institute, division, chair’s office, or senior faculty leader.

• Experience in research administration, grant coordination, or academic medicine.

• Familiarity with budgeting, reimbursements, and administrative financial processes.

• Experience supporting interdisciplinary programs involving research, education, and institutional partnerships.

• Experience coordinating seminars, workshops, conferences, or visiting speaker programs.

• Familiarity with the administrative environment of a medical school, radiology department, or research-intensive university setting.

• Ability to help build administrative systems and processes for a new or growing program.

• Interest in or exposure to imaging sciences, computational research, artificial intelligence, or related scientific fields.

• Prior experience supervising administrative staff in an academic or research environment.

• Experience supporting multiple related centers, programs, or faculty-led enterprises within an academic medical center.

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.