Senior Executive, Student Administration

The School of Physical and Mathematical Sciences is seeking a dedicated and proactive Senior Executive to join the Undergraduate Academic Office. Reporting to the Manager, you will play a pivotal role in supporting the school’s academic team, ensuring the smooth delivery of academic services, and enhancing students’ learning journeys.

• Oversee administration of student programmes (e.g. internships, attachments, exchange, integrated programme, and special initiatives).

• Coordinate student mobility opportunities and liaise with internal/external stakeholders.

• Manage student applications and required documentation.

• Prepare official correspondence for students.

• Handle general enquiries via phone, email, and in person.

• Administer course registration and related academic processes.

• Manage online learning platforms and course evaluations.

• Process applications for academic support and financial assistance.

• Provide secretariat support for reviews and quality assurance.

• Manage instructor hiring for courses.

• Deliver general academic support services (e.g., scheduling, waiver handling).

• Support planning and logistics for assessments.

• Administer exam-related documentation and formatting.

• Assist with the administration of exam scripts checking.

• Organize student-related events and trips, including logistics and budgeting.

• Manage procurement requests for event needs.

• Prepare and disseminate event communications.

• Coordinate venue bookings and related arrangements.

• Manage role-based email accounts.

• Prepare official letters and certificates.

• Administer students/faculty awards.

• Support ad hoc administrative tasks as assigned.

• Bachelor’s degree with at least 1 year of relevant experience or Diploma with 3-4 years of relevant experience.

• Proficiency in Microsoft Office Suite and relevant software.

• Strong organizational and project management skills.

• Ability to work independently and as part of a team.

• Strong problem-solving and analytical abilities.

• Strong ability to communicate (verbal and written) effectively with students, faculty and team members.

• Familiarity with higher education policies and regulations is a plus.

• Responsible and reliable.

• Proactive and positive attitude towards work tasks.

• Possesses characteristics of being assertive and meticulous.

We regret to inform that only shortlisted candidates will be notified.