Clinical/Translational Research Coordinator III

.

As part of the STAR CRN team within the Center for Health Services Research, Institute for Population and Public Health, the Clinical/Translational Research Coordinator III (CTRC III) is responsible for independently coordinating and managing the approval, implementation, and conduct of clinical and translational research studies to ensure protocol compliance, data integrity, participant safety, and research quality. The coordinator leads participant recruitment and enrollment efforts, coordinates study activities, maintains regulatory documentation, manages study data, and supports study operations from initiation through closeout. This role is expected to independently oversee research protocols and related approval processes, ensuring studies are conducted in accordance with all applicable policies, regulations, and best practices while maintaining the integrity and quality of the research.

Key responsibilities will include but are not limited to the following:

• Serve as the primary operational lead for assigned STAR CRN studies and investigator-initiated research projects, ensuring successful execution across all phases of the study lifecycle.
• Lead study startup activities, including protocol feasibility assessments, operational planning, site readiness reviews, timeline development, and implementation of study procedures.
• Manage study milestones, project deliverables, enrollment objectives, and reporting requirements to ensure timely and successful project completion.
• Facilitate communication among investigators, sponsors, health system partners, and study teams, serving as the central point of coordination for study operations.
• Monitor study performance, identify operational risks and challenges, and implement corrective actions to maintain study progress and compliance.
• Coordinate multi-site research activities, fostering collaboration and consistency across participating institutions and research teams.
• Ensure adherence to IRB requirements, sponsor expectations, institutional policies, Good Clinical Practice (GCP) guidelines, and applicable federal regulations through ongoing oversight of study conduct.

• Oversee and support the collection, management, validation, and reconciliation of study data within sponsor databases, REDCap, electronic data capture systems, and institutional platforms.
• Ensure data quality through ongoing review of accuracy, completeness, consistency, and timeliness of study data and documentation.
• Develop and deliver study reports, enrollment metrics, recruitment analyses, and project status updates for investigators, sponsors, and organizational leadership.
• Maintain comprehensive study records and source documentation in accordance with Good Clinical Practice (GCP), sponsor requirements, and regulatory standards.
• May contribute to data analyses, scientific presentations, abstracts, manuscripts, and dissemination activities to support research objectives and study outcomes.

• Serve as the primary liaison for investigators, study teams, sponsors, collaborating sites, and research participants, ensuring effective communication, issue resolution, and successful study execution.
• Develop and deliver study updates, enrollment reports, milestone tracking summaries, and project communications for investigators, STAR CRN leadership, sponsors, and funding agencies.
• Responsible for participant reimbursement processes and coordinate financial tracking and reporting activities in partnership with departmental administration to ensure accuracy and compliance with study requirements.
• Develop, monitor, analyze, and report key performance metrics related to recruitment, retention, study timelines, data quality, and protocol compliance, and implement process improvements to enhance study efficiency and performance.

The responsibilities listed are a general overview of the position and additional duties may be assigned.

Minimum Qualifications:

This position requires a Bachelor’s degree and a minimum of three years of relevant experience.

Master’s training in Public Health or a related field is preferred.

Preferred experience and skills:

• Prior research experience is preferred.
• Candidates should be proficient in Microsoft Office applications and possess excellent organizational, time management, and project coordination skills.
• Successful candidates will demonstrate exceptional attention to detail, strong written and verbal communication skills, and the ability to manage multiple priorities in a fast-paced environment.
• The ability to quickly learn and independently execute new processes, work effectively within interdisciplinary and multi-site teams, and build collaborative relationships with investigators, leadership, colleagues, research participants, sponsors, and community partners is essential.
• Candidates should be comfortable interacting with diverse stakeholders and able to foster professional, collaborative relationships that support study success and participant engagement.
• Experience with participant recruitment, regulatory compliance, data management systems (e.g., REDCap), and clinical or population health research is highly desirable.

Additional Information:

This is a full-time position.

Salary is dependent upon education and experience.

Background screens will be performed, and education will be verified prior to employment. Please be prepared to provide required information and/or documentation

TECHNICAL CAPABILITIES

• People Management (Novice): Conducts performance reviews. Effectively delegates tasks to others. Coaches subordinates on technical and interpersonal topics, as well as professional development. Demonstrates team building techniques and provides leadership through personal example of good work habits, open communication and effective people relationships. Involves subordinates in decisions which affect them. Demonstrates self-reliance and resourcefulness as an example to others.

• Clinical Research (Intermediate): Demonstrates the ability to effectively research complicated issues pertaining to the area of expertise. Presents trial protocols to a steering committee. Often employs networking to help in researching issues. Sets up study centers, which includes ensuring each center has the trial materials and training site staff to trial-specific industry standards. Has used research resources maintained in outside areas.

• Study Design & Conduct (Intermediate): Applies qualitative and quantitative research methods to perform preparatory, regulatory, and analytic tasking within the life cycle of a study.

• Communication (Intermediate): Clearly, effectively and respectfully communicates to employees or customers.

• Project Coordination (Intermediate): Performs project tracking and reporting relative to task completion dates, dependency effects, problem anticipation, schedule conflicts, and assignment to appropriate staff for resolution. Manages prioritization procedures for changing scope [i.e., change management] and project acceptance procedures. Measures progress toward goals and revises project objectives and documents applying change control procedures. Assumes responsibility [as appropriate] for resolving issues and seeing work through to successful completion. Provides training to project managers and others on project related templates and toolsets. Develops methods to measure customer satisfaction and obtains feedback at critical milestones and at project completion to ensure project efforts meet customer expectations.

Responsibilities:

Certifications :

Work Experience :

Experience Level :

Education :

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.