Pleasant Valley Corporation

Join one of the nation's rapidly expanding leaders in Commercial Construction and Facility Management!

Onsite – Medina, Ohio

Shared Services Division

Administration

Vice President Administration

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Responsible to manage the day-to-day processing, monitoring, and reporting of customer invoices; performs
accurate and efficient billing processes, ensures the timely collection of payments, and maintains positive client
relationships.

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• Invoice Preparation and Submission: Generate, review, and submit accurate, timely invoices in accordance with customer-specific billing requirements, schedules, and submission deadlines.
• Billing Documentation and Reporting: Prepare PDF invoices, complete lien waivers, maintain billing spreadsheets, and ensure accurate information is entered into customer portals and internal systems.
• Accounts Receivable Tracking: Monitor invoices from approval through submission and payment, follow up on aging invoices, and report billing discrepancies or missing information that may delay payment.
• Customer Service and Collaboration: Respond promptly to customer billing inquiries, resolve payment issues and disputes, and collaborate with internal account managers and the business development team to maintain accurate customer records.
• Process Improvement and Administrative Support: Support the development of best practices to improve billing accuracy and efficiency while assisting with general administrative activities and team operations.

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• Education and Experience: One to three years of related experience required; an associate degree in Accounting or Business Administration preferred.
• Accounts Receivable Knowledge: At least two years of accounts receivable experience in a fast-paced environment, with familiarity using customer portals for billing and payment management.
• Attention to Detail: Demonstrated accuracy and strong attention to detail when managing invoices, billing records, and financial information.
• Organization and Multitasking: Self-motivated, highly organized, and able to manage multiple priorities effectively in a fast-paced environment.
• Computer Skills: Intermediate computer proficiency, including email, scheduling, word processing, spreadsheets, presentations, graphics, databases, and internet applications.

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