Finance Officer - Multi-Country Finance Operations (Xero) | WFH/Dayshift

We are seeking an experienced Finance Officer to support the day-to-day accounting and finance operations of an established Australian business. This hands-on role will manage accounts payable, payroll support, reconciliations, Xero transactions, GST/BAS requirements, employee expenses, customer invoicing and month-end activities. The ideal candidate will have strong Australian accounting experience, excellent attention to detail, and the ability to work independently within a small finance team.

• Manage end-to-end accounts payable (AP), including invoice verification, coding, approval routing, payment preparation, supplier account reconciliations, and supplier query resolution.
• Manage accounts receivable (AR), including customer invoicing, payment allocation, receipt tracking, account reconciliations, and follow-up of outstanding or disputed invoices as required.
• Maintain accurate supplier and customer records and ensure financial transactions are properly documented and recorded.
• Support Australian payroll processing, including reviewing timesheets, payroll inputs, employee changes, deductions, and payroll reconciliations before approval.
• Coordinate with outsourced payroll providers for Malaysia and India, reviewing payroll information, checking supporting documentation, and following up on discrepancies.
• Prepare supporting schedules and information for BAS, GST, payroll tax, workers compensation and other statutory obligations for authorised review and lodgement.
• Reconcile bank accounts, corporate cards, payroll clearing accounts and other assigned balance sheet accounts.
• Review employee expense claims and corporate card transactions for policy compliance, coding, substantiation and delegated authority approval, following up missing receipts promptly.
• Maintain accurate financial records and supporting documentation in Xero.
• Monitor timesheet completion and data quality in Projectworks, following up missing or inconsistent entries before billing.
• Review customer invoices generated from project and time data, validating rates, project details, GST treatment and supporting information before issue.
• Support the month-end close, including journals, accrual schedules, reconciliations and transaction review.
• Document procedures and cross-train with finance team members to strengthen leave coverage and business continuity.
• Work collaboratively with finance and operational stakeholders, escalating exceptions and unresolved issues promptly.
• Other position-level duties as they arise.

• Bachelor's degree in Accounting, Finance, Commerce or Business with an Accounting major is essential.
• Minimum 5 years' relevant experience as a Finance Officer, Accountant, Assistant Accountant or in a senior bookkeeping role is essential.
• Demonstrated experience supporting an Australian business and a sound working knowledge of Australian GST, BAS, payroll tax and payroll compliance requirements are essential.
• Strong hands-on accounts payable (AP) experience, including invoice coding, approval controls, payment preparation and supplier reconciliations, is essential.
• Hands-on accounts receivable (AR) experience, including customer invoicing, payment allocation, receipt reconciliation and monitoring outstanding balances, is essential.
• Hands-on payroll processing or payroll review experience across Australia, Malaysia and India, including payroll reconciliations and discrepancy resolution, is essential.
• Experience supporting multi-country finance operations across Australia, Malaysia and India is essential.
• Proficiency in Xero is essential, including transaction processing, reconciliations and maintaining accurate supporting records.
• Intermediate to advanced Microsoft Excel skills are essential, including lookups, pivot tables and reconciliation schedules.
• Experience administering employee expense claims and corporate card controls within a delegated authority framework is essential.
• Experience preparing month-end journals, accrual schedules and balance sheet reconciliations is essential.
• Ability to validate timesheets, project data and customer invoices and apply Australian GST treatment accurately is essential.
• Experience with Projectworks and Employment Hero is desirable.
• Experience reviewing outsourced payroll provider outputs across multiple countries is advantageous.
• Excellent attention to detail, strong deadline management and the confidence to follow up missing or inconsistent documentation are essential.
• Strong written and verbal English communication skills, with the ability to explain finance queries clearly to internal and external stakeholders, are essential.
• Ability to work independently within a small, hands-on finance team and provide reliable leave coverage is essential.
• High integrity, sound judgement and the ability to maintain confidentiality when handling payroll, employee and financial information are essential.
• Experience within professional services, advisory, consulting or another people-based business is preferred.