Coordinator, Workplace Operations, Facilities

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. 

 

As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. 

As the Coordinator, Workplace Operations you will support day-to-day facilities and workplace operations to ensure our sites are safe, clean, and adventure-ready for all employees and visitors. Serving as the first point of contact for all visitors, you will also ensure daily operations run smoothly and the site remains welcoming and adventure-ready. 

 

Reporting to the Manager, Workplace Operations, you will have ownership of the front-of-house experience, communication with the building reception, post and courier handling, assisting with submitting PO requests, food and beverage replenishment, and overall workspace presentation.

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• Serve as the welcoming face of the office and the first point of contact for all visitors.

• Manage visitor announcements and coordinate access with building security.

• Ensure a highly professional front-of-house experience at all times.

• Conduct regular checks of the workspace and meeting rooms to ensure compliance with company guidelines.

• Supervise day-to-day hospitality/cleaning staff.

• Log any building maintenance issues via the landlord's ticketing system and follow through to resolution.

• Support the Workplace Manager with ad hoc operational workplace requests

• Responsibly manages new hire and candidate office arrivals by ensuring all day-one facility setups, welcome packages, and building access passes are prepared in advance, greeting new team members upon arrival and providing comprehensive facility tours.

• Monitor and replenish snack trays and ensure kitchenettes remain fully stocked.

• Collaborate with the on-site Workplace Operations Manager to determine order quantities and manage food and drink stock.

• Receive, route, and distribute inbound deliveries and mail.

• Manage outbound shipments, including handling outbound letters for the HR team.

• Create and manage employee accounts in the parking system.

• Manage visitor parking access.

• Coordinate building access for new hires and guests

• Maintains an accurate sign-in/out log of company vehicles to ensure accountability and physical security of the fleet.

• Assist the Workplace Operations Manager with facility tours for new hires.

• Provide hands-on setup support for setting up of company events.

• 2-3 years of progressive experience in facilities, workplace operations, office management, hospitality, property management, R&D, or manufacturing support environments.

• Proficient with Google Suite, spreadsheets, financial tracking workflows, and ticketing software.

• Strong initiative and time-management skills to handle shifting priorities, resolve routine facilities issues, and improve processes over time.

• Clear, friendly, and professional communication skills in both Serbian and English, with the ability to engage comfortably across all levels of the organization. 

• Possesses a positive mindset and is driven to continuously enhance the overall workplace experience. Exhibits a keen eye for detail and cleanliness across diverse work settings.

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

 

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. 

 

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. 

 

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.  

 

How We Use AI in Our Hiring Process: To ensure transparency, we want candidates to know that Rivian uses iCIMS Talent Cloud Artificial Intelligence (TCAI) and AI-enabled tools to assist with screening, reviewing, organizing and highlighting profiles and applications that match the key requirements for each role.

AI does not make hiring decisions: Qualified candidate applications are reviewed by a member of our team, and all decisions throughout the process are made by humans. We use AI to support efficiency and consistency, not to replace human judgment. We are committed to a fair, thoughtful, and equitable experience for every candidate. 

Participation in AI profile matching is entirely voluntary. If you prefer that your profile not be used in this process, you can opt out at any time. Opting out means your profile will be excluded from automated matching and will not be surfaced for additional roles through this system. Your current application remains active and will not be affected in any way.