Accounts Payable Specialist - CORP

Live Your Passion.  Add Your Magic.             

Join a collaborative, service-focused shared services accounts payable team supporting a growing portfolio of hotels and resorts.

The Accounts Payable Specialist serves as the primary Accounts Payable business partner for an assigned portfolio of properties. This position is responsible for ensuring invoices are processed accurately and timely, payments are completed in accordance with company policies, vendor accounts are reconciled, and issues are resolved through final resolution.

This role is ideal for a detail-oriented accounts payable professional who enjoys building relationships, solving problems, taking ownership of results, and supporting business operations in a fast-paced environment. The successful candidate will work closely with property teams, vendors, and internal stakeholders while contributing to operational excellence, compliance, and continuous improvement.

• →Manage all accounts payable activities for an assigned portfolio of properties.
• →Process invoices accurately and ensure proper coding, approvals, and supporting documentation.
• →Review and resolve invoice, purchase order, receiving, payment, and system exceptions.
• →Process payments in accordance with company policies, controls, and deadlines.
• →Reconcile vendor statements, investigate discrepancies, and resolve outstanding items.
• →Respond to vendor, property, and internal inquiries in a timely and professional manner.
• →Perform month-end reconciliations, aging reviews, and reporting activities.
• →Ensure compliance with company policies, purchasing procedures, approval requirements, and internal controls.
• →Build productive relationships with vendors, property teams, and internal stakeholders.
• →Identify opportunities to improve efficiency, accuracy, and overall stakeholder experience.
• →Support departmental projects, process improvements, and other special initiatives.

In this role, success is demonstrated through:

• Accurate and timely invoice processing and coding.
• Achievement of established service-level expectations.
• Effective management of assigned aging, reconciliations, and exceptions.
• Ownership of issues through resolution and appropriate escalation when needed.
• Professional and responsive partnership with property teams, vendors, and internal stakeholders.
• Consistent compliance with policies, procedures, and internal controls.
• Positive contributions to team goals, process improvements, and departmental initiatives.

• High school diploma or equivalent.
• Previous accounts payable or related accounting experience.
• Strong organizational, communication, and problem-solving skills.
• Experience working in a high-volume, deadline-driven environment.
• Proficiency with Microsoft Office applications.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience with procure-to-pay or accounting systems.
• Experience with BirchStreet, D365 Business Central, and Great Plains.
• Hospitality, hotel, resort, or multi-property accounting experience.

• Ownership and accountability for results.
• Strong customer service mindset.
• Excellent communication and relationship-building skills.
• Ability to prioritize competing deadlines and adapt to changing business needs.
• Sound judgment and problem-solving abilities.
• Commitment to accuracy, compliance, and continuous improvement.
• Collaborative team player with a positive, solutions-oriented approach.