Facilities Supervisor (Full-Time)

Job Title: Facilities Supervisor

Department: Facilities

Reports To: Facilities Manager

FLSA Status: Exempt

Pay Rate: $75,000 Annually

Summary

In coordination with the Facilities Manager, responsible for the oversight and maintenance of the physical plant and premises of the League to ensure a safe and clean environment, including monitoring of HVAC, electrical, grounds, and security. Plan, propose, and execute repairs, as well as monitor, maintain, and repair plumbing, electrical, vehicles, and equipment. Respond to emergency building needs after hours. Prepare buildings for hurricanes or other disasters. Provide supervisory support to facilities employees. This position is on call 24/7, including holidays.

Essential Duties & Responsibilities include the following. Other duties may be assigned.

• Coordinate with Facilities Manager to maintain all aspects of HVAC systems including managing prevention contracts, replacing filters, cleaning coils, checking pumps and motors or other preventive care. Ensure temperatures in zones are at set point daily

• Coordinate with Facilities Manager to maintain all electrical systems by repairing or replacing ballasts, switches, lights etc. Troubleshoot and resolve power failures as they relate to the facility, sourcing vendor services, when appropriate.

• Coordinate with Facilities Manager to oversee the inspection and maintenance of fire, sprinkler, security, alarm, and other lifesaving systems to ensure proper working order.

• Ensure daily cleaning of all campus facilities, vehicles, and other physical property by custodial technicians and cleaning vendor(s) reflects the League’s standards.

• Coordinate with Facilities Manager and appropriate members of leadership to protect the League in all contract/agreement negotiations.

• Liaise with third party vendors ensuring work performed is aligned with contract/agreement.

• Inspect and/or perform basic repair to lift station components to ensure proper water level, floats, and breakers are performing normally.

• Perform regular inspections of generators to ensure proper operation. Check fuel tanks monthly for leaks, rust, or other containments. Ensure fuel level is above one-quarter tank and call for refill, if needed.

• Check physical building structure for wear, fatigue, or damage including roofs, soffits, walls, windows, floors, etc.

• Perform daily campus walkthrough evaluating potential safety hazards; coordinate with appropriate department(s) and/or vendor(s) to resolve issues.

• Coordinate with Facilities Manager to oversee and/or perform the general repair and construction of items related to work orders including painting, carpentry, electrical, plumbing, etc.

• Operate tools and equipment including hand tools, power tools, maintenance gear, diagnostic and electrical, pallet jack, forklift, etc.

• Operate and maintain company vehicles including routine cleaning and maintenance in accordance with the League’s company vehicle standards.

• Initiates planned maintenance programs for a variety of equipment.

• Coordinate with Facilities Manager to oversee all compliance programs (e.g., safety and fire, hazardous materials and waste program, emergency management program, utility management program, medical equipment management program, infection and control, recycling program, and vehicle maintenance).

• Maintain Standard Operating Procedures for all facilities-related processes.

• Train employees to ensure the safe operation and storage of tools, equipment, and machines.

• Contribute to planning, budgeting, and scheduling facility modifications, including cost estimates.

• Set up and tear down equipment for special events, as needed.

• Ensure facilities-related certifications/licenses remain current.

• Supervise facilities technicians and custodial technicians.

• Participate in hiring, performance management, and termination of facilities employees.

• Coordinate with Facilities Manager and appropriate members of leadership to ensure successful completion of all construction projects.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Must support the Animal Rescue League’s mission, policies, and practices.

• Must be able to provide accurate information to the public at all times.

• Must adhere to the company’s dress code and wear any applicable safety gear.

• Must have excellent oral and written communication skills.

• Must have detailed knowledge of applicable office skills.

• Proficiency in Microsoft Office Suite.

• Must possess a high-level ability to multi-task, organize, and perform detailed tasks efficiently and with accuracy.

• Must possess a willingness to work evening and weekend hours as needed.

• Ability to stay on campus during the day and overnight for hurricane preparation and response.

• Must have demonstrable background and knowledge of mechanical systems.

• Must have advanced troubleshooting or problem-solving skills.

• Ability to maintain personal boundaries in the face of highly emotional situations.

• Possess valid Florida driver’s license and driving record acceptable to insurance carrier.

• Ability to deal tactfully and effectively with the public and staff.

• Ability to remain composed under stress.

• Ability to read reports, charts, plans, drawings, and schematics.

• HVAC, plumbing, and electrical experience.

• Construction experience, preferred.

• Building inspection experience, preferred.

Education & Experience

• Associate's degree or equivalent from two-year college or technical school with three years related experience and/or combination of training, education, and experience.

• 3 years supervisory experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Consistently required to stand, move, walk, kneel, bend, and/or twist.

• Constantly required to talk, hear, and use hands for grasping, reaching, and other operative tasks.

• Consistently required to lift an animate or stationary object of up to 50 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Frequently exposed to outdoor climate conditions.

• Frequently exposed to animal odors hair and dander.

• May be exposed to chemicals, fumes, and/or exhaust.

• May be required to drive long distances over 50 miles.

• The noise level in the work environment is usually moderate to loud.