Accounts Payable Coordinator

Job Description:

Responsible for issuing payments to A&K vendors and employee reimbursements for approved expenses.  Payments are via check, ACH or wire transfer, in US dollars and in foreign currencies.  Assure correct nominal coding and posting accuracy to the Accounts Payable system. 

Interacts With: Vendors who call for payment, A&K staff checking on status of payments.

• →Coordinate activities to receive, sort, classify, obtain proper approval, enter, process, and pay all incoming vendor invoices and employee expense reports.
• →Review invoices for proper approval and general ledger account coding to ensure proper classification, making changes as necessary.  Review reports and ledger postings to ensure accuracy of data and posting to the general ledger.
• →Void checks and issue stop payments as necessary.  Promptly and accurately file all vouchers and check copies.
• →Prepare Illinois use tax report on a monthly basis to self-assess tax for supplies purchased by A&K for which tax is due.  Compile reports to self-assess taxes for brochures and travel aids which are sent to Illinois travel agents and customers.
• →Prepare miscellaneous tax and compliance reports to local, state and federal jurisdictions.
• →Prepare journal entries to adjust and close the accounts payable records on a monthly basis. Prepare reports including the A/P Aging and other monthly reports to assist in the close and for management purposes.
• →Ensure invoices are paid when due, available discounts are taken, and finance charges are avoided.  Determine funds needed to satisfy creditors on a weekly basis.
• →Maintain an effective system of collecting Taxpayer Identification numbers to simplify and facilitate mailing of 1099s.
• →Prepare assigned journal entries for month-end close.
• →Reconciliation of general ledger accounts on a monthly basis as assigned.
• →Special projects as assigned.
• →Perform all tasks in a timely, creative, harmonious, and effective manner in accordance with Company Policies.

• Strong PC skills including working knowledge of spreadsheet programs.
• Strong organizational and verbal skills.  Ability to work with minimal supervision.

• Five + years of accounts payable or related experience.
• College accounting course(s) are a plus.

• Hybrid position based in A&K USA’s Downer Grove, IL office, with an expectation of working onsite at least four days per week.

• Hourly position with estimated annual earnings of approximately $45,000–$55,000; bonus eligible