Payroll Administrator

We offer a competitive package of employee benefits for 30 to 40-hour week positions. You will receive a defined contribution amount of up to $15,433.08 per year (prorated for part-time employees working less than 40 hours per week) to purchase the benefits of your choice on a cafeteria plan basis. Any amount of this defined contribution not used towards your benefits will be paid to you as taxable earnings. We offer a retirement plan with a generous employer match starting at 4% after one year of employment.  Our paid time off is also more generous than many employers with vacation time accruing up to 25 days per year, 6 days of sick time per year and 12 paid holidays.

The benefits offered in our cafeteria plan are as follows: 

• Medical benefits –Kaiser--ranging from $0 Deductible Plan with $15 Copay to $,3400 Deductible Plan with Health Savings Account. Sutter Health plans are also available from $0 Deductible Plan to $2,500 Deductible Plan.
• Dental benefits –Guardian: 1 dental HMO and 2 PPOs
• Vision benefits – 2 options from Guardian VSP: a standard vision plan and an enhanced vision plan

• Process bi-weekly payroll to ensure accurate calculation of wages, overtime, deductions and taxes using payroll systems such as UKG or ADP.
• Review timesheets, employee status changes, salary increases and other pay-related changes to ensure accurate payroll processing.
• Coordinate payroll transactions including new hires, terminations, promotions, pay adjustments, benefit deductions and other employee changes.
• Prepare payroll-related reports, quarterly and annual filings, and year-end payroll processing activities.
• Respond to employee inquiries and resolve discrepancies in a timely and professional manner.
• Reconcile payroll data and verify payroll accuracy prior to processing and distribution.

• Maintain payroll records and documentation required for audits, filings, tax forms and end-of-year statements.

• Assist with payroll tax reporting and tax filings.

• Support HR initiatives and HRIS maintenance.

• Perform other duties and responsibilities as assigned.

• Must be able to sit and/or stand for extended periods throughout the workday.
• Must be able to communicate effectively in person, by telephone, and through electronic communications.

• High School diploma required, Associate or Bachelor’s degree in accounting, finance, business administration preferred.
• Two (2) or more years of experience administrating payroll.
• Experience working in a unionized environment preferred

• Ability to work independently, prioritize competing responsibilities, and consistently meet deadlines.
• High attention to detail, strong numerical aptitude, problem solving skills, and the ability to maintain confidentiality while handling sensitive payroll and employee information.
• Knowledge of payroll laws, wage and hour regulations, tax withholding requirements, and payroll compliance standards.
• Excellent verbal and written communication, service support, and problem-solving skills.
• Proficiency in HRIS administration, data management, auditing, reporting and record maintenance.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook