UNIV- Grants Administrator II- Department of Public Health Sciences

In conjunction with the Department of Public Health Sciences’ Department Administrator and Vice Chair for Research, the Grants Administrator II provides strategic leadership and operational oversight for the department's research administration and grants management activities. This position operates with a high level of autonomy and serves as a primary expert for sponsored research administration, guiding faculty, investigators, fellows, and trainees through the full grant  lifecycle. The GAII directs pre-award activities, supports post-award administration, ensures compliance with sponsor and institutional requirements, supervises grants administration staff, and develops processes that improve efficiency, compliance, and research funding success.

• Provide comprehensive proposal development support to faculty, investigators, fellows, and trainees.
• Coordinate the preparation, review, routing, and submission of grant applications to federal, state, foundation, and industry sponsors. Creates and routes application to all departments/personnel for their approval prior to submission.
• Develop and review complex proposal budgets in accordance with sponsor guidelines and institutional policies.
• Evaluate financial considerations including cost sharing, Facilities and Administrative (F&A) costs, effort commitments, waiver requests, and other fiscal requirements.
• Coordinate proposal activities with collaborating institutions, consultants, subrecipients, and internal stakeholders.
• Review proposals for completeness, compliance, and adherence to sponsor and institutional requirements prior to submission.
• Maintain departmental systems for tracking pending, submitted, and awarded proposals.

• Lead and manage departmental research administration operations, including oversight of grant proposal development and submission activities.
• Supervise, train, mentor, and evaluate grants administration staff to ensure high-quality service and regulatory compliance.
• Manage and monitor proposals, establish priorities, ensure timely and accurate submissions.
• Serve as a departmental resource for grant administration policies, procedures, and best practices.
• In conjunction with the departmental research team, develop metrics, reports, and analyses to inform departmental leadership and support strategic decision making.
• Participate in institutional committees, research administration workgroups, and professional development activities related to sponsored programs administration.

• Prepare and coordinate required sponsor and institutional documentation, including progress reports, RPPRs, carryover requests, extension requests, re-budget requests, closeouts, and financial reporting requirements.
• Aid in preparation and review of investigator Biosketches, Other Support documents, effort reports, and related sponsor documentation.
• Support award setup, grant transfers, subcontract administration, and management of multi-year awards.
• Monitor award requirements and assist investigators in maintaining compliance with sponsor terms and conditions.

• Interpret and apply federal, state, sponsor, and institutional regulations governing sponsored research.
• Maintain expert knowledge of applicable regulations, policies, and procedures, including ORSP, GCA, IRB, and other research compliance requirements.
• Ensure compliance with sponsor guidelines, institutional policies, and regulatory requirements throughout the proposal and award lifecycle.
• Communicate policy updates, procedural changes, and best practices to faculty and staff.
• Recommend and implement process improvements to enhance operational efficiency and regulatory compliance.

• Advise faculty and investigators on grant development strategies and sponsor requirements.
• Identify and disseminate funding opportunities aligned with departmental research priorities.
• Develop educational materials and tools that support proposal development and research success.
• Maintain and enhance departmental grant resources, including content and tools available through the department’s website.

• Monitor grant expenditures and budgets to ensure compliance with sponsor regulations and institutional policies. Identify budget variances and communicate concerns to departmental leadership.
• Collaborate with departmental finance team to resolve financial discrepancies and support fiscal stewardship of sponsored funds.
• Manage departmental/DCU research efforts. Complete payroll costing allocations (PCA), payroll accounting adjustments (PAA), effort adjustments, and spending transfers as appropriate.
• Assist with annual budget planning, forecasting, and financial review activities.

• Maintain complete and accurate grant-related records and documentation in accordance with institutional, sponsor, and regulatory requirements.
• Oversee tracking and management of memorandums of understanding (MOUs), VA Task Orders, subcontract agreements, and other research-related documents.
• Develop and maintain systems that support effective recordkeeping, reporting, and data analysis.
  

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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