Senior Payroll Specialist (US Payroll)

Philippines·MuntinlupaFull-timesenior

Finance & AccountingPayroll Specialist

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Quick Summary

Overview

Location: Alabang Work setup: ONSITE The Senior Payroll Specialist owns accurate, on-time, compliant payroll for US employees, delivered from our shared services center in the Philippines.

Technical Tools

Finance & AccountingPayroll Specialist

Responsibilities

~1 min read

Run end-to-end US payroll (bi-weekly) for hourly and salaried staff, including off-cycle, bonus, commission, and final pay runs.
Validate time and attendance, new hires, terminations, salary changes, and benefit deductions before each cutoff.
Review pre- and post-payroll registers, investigate variances, and approve results before funding and release.
Meet all cutoffs and pay-date deadlines across time zones.

Ensure correct federal, state, and local withholding, including multi-state, reciprocity, and work-from-home scenarios.
Prepare and reconcile quarterly and annual filings (Form 941, 940, state unemployment, W-2, W-3), working with the tax vendor.
Apply FLSA, wage-and-hour, overtime, final pay, and state paid-leave rules.
Process garnishments, child support, levies, and other court-ordered withholdings accurately.
Support internal and external audits, including SOX controls where applicable.

Reconcile payroll to the general ledger, benefit carriers, 401(k) providers, and tax accounts each cycle.
Prepare payroll journal entries and accruals with Finance and Accounting.
Produce regular payroll, headcount, and cost reports for HR and Finance.

Act as Tier 2/3 escalation for US payroll inquiries from employees, HR, and Benefits.
Resolve tickets within SLA through the shared services case management tool.
Coordinate with US HR and Finance, and with the payroll vendor.
Process, controls, and people
Maintain SOPs, process maps, and controls; identify and implement automation and continuous improvement.
Lead payroll testing for system upgrades, tax updates, and annual changes.\
Support transitions of US payroll into the shared services center.

Requirements

~1 min read

Bachelor’s degree in accounting, Finance, Business Administration, or a related field (or equivalent experience).
At least 3 years of hands-on US payroll experience, including multi-state processing
Proven experience in a shared services, BPO, or global business services environment supporting US clients or headquarters.
Strong working knowledge of US payroll tax, wage-and-hour law, garnishments, and year-end reporting.
Experience with at least one major payroll platform

Technical depth: advanced command of US payroll calculations, taxation, and statutory reporting.
Analytical rigor: spots anomalies in registers, traces root causes, and corrects them before pay release.
Attention to detail and accuracy under tight deadlines.
Clear written and spoken English for US stakeholders; confident in escalations and cross-time-zone calls.
Confidentiality and sound judgment with sensitive employee data.
Ownership mindset, coaching ability, and a continuous-improvement approach.
Advanced Excel skills (lookups, pivot tables, reconciliations).

Night shift work required to align to US business hours; occasional weekend or holiday work around peak periods such as year-end.
Hybrid or on-site in a shared services center; secure, clean-desk environment with confidential data handling.
Periodic overtime during year-end, W-2 season, and system cutovers.