Real Estate Finance Manager

Bring financial rigor to PRIME's retail real estate portfolio of nearly 2,000 locations, and lead the team that administers it. This is a finance role first. The mandate is to audit what landlords bill, recover what is overcharged, analyze where costs are drifting and why, and build the automation, controls, and process discipline that let the function scale without adding headcount. The Real Estate Finance Manager leads five Lease Administrators, partners closely with Accounting, Legal, and Dealmaking, and is accountable to the Executive Director of Lease Administration and the VP of Real Estate for the accuracy of the portfolio's numbers and the dollars recovered.

Bring financial rigor to PRIME's retail real estate portfolio of nearly 2,000 locations, and lead the team that administers it. This is a finance role first. The mandate is to audit what landlords bill, recover what is overcharged, analyze where costs are drifting and why, and build the automation, controls, and process discipline that let the function scale without adding headcount. The Real Estate Finance Manager leads five Lease Administrators, partners closely with Accounting, Legal, and Dealmaking, and is accountable to the Executive Director of Lease Administration and the VP of Real Estate for the accuracy of the portfolio's numbers and the dollars recovered.

• Build the financial analysis behind real estate decisions: cost per location, renew-versus-relocate comparisons, CAM as a percentage of base rent, and exposure by landlord and market.
• Analyze escrow and estimated payment levels against settled reconciliation results, and recommend adjustments so estimates track actuals rather than landlord projections.
• Quantify what is at stake before decisions get made, including disputed charges, recovery opportunities, and portfolio cost outliers.
• Supply the lease and cost data Accounting and Finance rely on, and support their close and budget processes with accurate portfolio figures.

• Build the financial analysis behind real estate decisions: cost per location, renew-versus-relocate comparisons, CAM as a percentage of base rent, and exposure by landlord and market.
• Analyze escrow and estimated payment levels against settled reconciliation results, and recommend adjustments so estimates track actuals rather than landlord projections.
• Quantify what is at stake before decisions get made, including disputed charges, recovery opportunities, and portfolio cost outliers.
• Supply the lease and cost data Accounting and Finance rely on, and support their close and budget processes with accurate portfolio figures.

• Own the annual CAM/NNN, real estate tax, and insurance reconciliation cycle: review methodology, internal deadlines, dispute strategy, and recovery tracking.
• Audit landlord billings against lease terms. Request general ledger detail and invoices, test for capital and excluded costs, verify pro-rata share and caps, and quantify exposure before escalating.
• Set the materiality thresholds and escalation rules that decide which statements get a full audit and which get a variance check.
• Lead dispute resolution with landlords on contested charges, admin fee caps, late fees, and default notices. Engage Legal when a business resolution is not available.

• Own the annual CAM/NNN, real estate tax, and insurance reconciliation cycle: review methodology, internal deadlines, dispute strategy, and recovery tracking.
• Audit landlord billings against lease terms. Request general ledger detail and invoices, test for capital and excluded costs, verify pro-rata share and caps, and quantify exposure before escalating.
• Set the materiality thresholds and escalation rules that decide which statements get a full audit and which get a variance check.
• Lead dispute resolution with landlords on contested charges, admin fee caps, late fees, and default notices. Engage Legal when a business resolution is not available.

• Spearhead AI and automation initiatives that increase reconciliation efficiency, including statement intake and data extraction, variance and exception flagging, and reporting automation. Own the business case and drive adoption.
• Serve as business owner for the lease administration platform and the systems it feeds. Drive enhancements, data cleanup, and system selection or migration where warranted.
• Redesign manual work into documented, repeatable processes with defined turnaround times, approval thresholds, and clean handoffs.
• Own the control environment that prevents duplicate, misapplied, or unauthorized payments, and support internal and external audit requests with documentation and evidence.

• Spearhead AI and automation initiatives that increase reconciliation efficiency, including statement intake and data extraction, variance and exception flagging, and reporting automation. Own the business case and drive adoption.
• Serve as business owner for the lease administration platform and the systems it feeds. Drive enhancements, data cleanup, and system selection or migration where warranted.
• Redesign manual work into documented, repeatable processes with defined turnaround times, approval thresholds, and clean handoffs.
• Own the control environment that prevents duplicate, misapplied, or unauthorized payments, and support internal and external audit requests with documentation and evidence.

• Lead, coach, and develop five Lease Administrators, including portfolio assignment, workload balancing, hiring, onboarding, performance reviews, and development plans.
• Raise the analytical capability of the team so administrators test a landlord statement rather than simply process it.
• Set quality standards, audit a risk-based sample of the team’s work, and use the findings to target training.

• Lead, coach, and develop five Lease Administrators, including portfolio assignment, workload balancing, hiring, onboarding, performance reviews, and development plans.
• Raise the analytical capability of the team so administrators test a landlord statement rather than simply process it.
• Set quality standards, audit a risk-based sample of the team’s work, and use the findings to target training.

• Deliver recurring reporting to the Executive Director and VP of Real Estate covering portfolio cost trends, reconciliation status, dispute pipeline and dollars at risk, recovery results, critical dates, and team throughput.
• Provide historical cost data and financial analysis to Dealmaking during renewals and new deals, and flag unfavorable operating expense language before execution.
• Partner with Legal, Facilities, Construction, and Accounts Payable on notices, chargebacks, TI credit collection, and payment exception resolution.

• Deliver recurring reporting to the Executive Director and VP of Real Estate covering portfolio cost trends, reconciliation status, dispute pipeline and dollars at risk, recovery results, critical dates, and team throughput.
• Provide historical cost data and financial analysis to Dealmaking during renewals and new deals, and flag unfavorable operating expense language before execution.
• Partner with Legal, Facilities, Construction, and Accounts Payable on notices, chargebacks, TI credit collection, and payment exception resolution.

• 7+ years in finance, accounting, audit, or real estate finance, including 3+ years managing a team.
• Strong financial analysis skills, including variance analysis, modeling, and explaining results clearly to senior leadership.
• Audit experience testing third-party billings against a contract, documenting findings, and pursuing recovery. Public accounting, internal audit, and recovery audit backgrounds all qualify.
• Strong command of contract or lease economics. Retail real estate experience preferred; strong candidates from other contract-heavy environments will be considered.
• Evidence of process improvement or automation with a measurable result, such as a manual workflow redesigned, a system implemented, or an automation and AI tool put into production.
• Advanced Excel, including pivot tables, lookups, modeling, and reconciling large data sets across systems. SQL, Power BI, or Tableau a plus.
• ERP experience and comfort reconciling data across systems that do not naturally agree.
• Comfort negotiating with external counterparties on disputed charges, whether landlords, vendors, or suppliers.
• Ability to read and interpret commercial contracts and leases, including amendments and operating expense provisions.
• Bachelor’s degree in finance, accounting, economics, real estate, or business. CPA, CMA, or MBA a plus, not required.

• 7+ years in finance, accounting, audit, or real estate finance, including 3+ years managing a team.
• Strong financial analysis skills, including variance analysis, modeling, and explaining results clearly to senior leadership.
• Audit experience testing third-party billings against a contract, documenting findings, and pursuing recovery. Public accounting, internal audit, and recovery audit backgrounds all qualify.
• Strong command of contract or lease economics. Retail real estate experience preferred; strong candidates from other contract-heavy environments will be considered.
• Evidence of process improvement or automation with a measurable result, such as a manual workflow redesigned, a system implemented, or an automation and AI tool put into production.
• Advanced Excel, including pivot tables, lookups, modeling, and reconciling large data sets across systems. SQL, Power BI, or Tableau a plus.
• ERP experience and comfort reconciling data across systems that do not naturally agree.
• Comfort negotiating with external counterparties on disputed charges, whether landlords, vendors, or suppliers.
• Ability to read and interpret commercial contracts and leases, including amendments and operating expense provisions.
• Bachelor’s degree in finance, accounting, economics, real estate, or business. CPA, CMA, or MBA a plus, not required.

• Multi-site retail, restaurant, or telecom retail portfolio experience.
• Direct CAM/NNN reconciliation or lease audit experience.
• Experience with lease administration platforms such as ProLease, MRI, TRIRIGA, or Lucernex.

Not Applicable

• Wireless Services